Location: Albany,NY, USA
Sales Coordinator-$22-$25/hr BOEJob DetailsJob LocationHilton Garden Inn Albany - Albany, NYPosition TypeFull TimeSalary Range$22.00 - $25.00 HourlyJob CategoryHospitality - HotelDescriptionWe are pleased to share the benefit options that we offer:Paid Time Off401K InvestmentReferral BonusAssociate Development Plan OpportunitiesInternal Promotion OpportunitiesMedical, Dental, Vision, Voluntary Benefits, FSA and HSA Account options available to Full-Time associatesAssociate Travel Program DiscountsSales coordinator is responsible to the Sales Managers regarding matters of administration to include working hours, day-to-day conduct of sales activities, office facilities and services. Reports directly to Sales Director. High school diploma or equivalent. Previous Hospitality experience required. Literate in English. Must have effective written and oral communication skills. Must have effective leadership and organizational skills. Telephone and 10-key skills. Word processing software skills and typing speed of 40 wpm. Must be able to walk long distances, lift up to 20 lbs., climb stairs and reach 5 foot filing cabinets.Duties to include, but not limited to :Follow up on scheduled functions for: tentative contracts are signed and returned, deposits due, rooming lists returned, complaints (in a timely manner), group blocking daily, rooming lists entered in computerParticipate in group welcome/orientation.Process group resumesComplete group checklist.Check meeting room set-ups are correct/greet clientsSet-up AV needed in hotel meeting roomsBEO Pack distribution, put together BEO's and floor plansCoordinate BEO meeting weeklyPrint daily events posting for front deskCover front desk lunch breakProcess contract revisions and cancellations.Update Sales Managers on group status.Complete Monthly competition surveys.Assign rooms for groups on a monthly basis.Assist Sales Managers with following market segments: D.I.A groups, SMERFE business, any special packagesCoordinate group arrivals with Front DeskInvoice preparationTelemarket existing accounts if needed.Meet groups if Sales Manager is unable to do soPrepare coupons for group arrivals.Log group bookings in G.R.C. and update as needed.Scan and send folios of charges to contactsScan and send folios to individual guests when asked by front deskHandle group bookings in absence of Sales ManagerTrack group room nights for End of Month reports.Assist the Sales Director, Sales Managers with any special projects whenever required.Travel to promote hotel in all market segments.Conduct property tours when necessary.Assist in checking group/contract inventories between sales/reservations.Assume Sales Secretary duties in absence of SecretaryBack up Sales Secretary with telephone and other duties as needed.