Sales Coordinator
: Job Details :

POSITION PURPOSESupport the Sales and Marketing Office by giving administrative support to the Assistant Director of Sales & Marketing and the Sales and Marketing Team.ESSENTIAL FUNCTIONSAVERAGE %OF TIME25% Perform clerical duties such as typing correspondence and reports, filing, and answering phones. Maintain and upkeep various filing systems, including vendor information where necessary.25% Sales and Marketing database management, contract database entry, marketing plan review, and marketing for package promotions.20% Assure all incoming and outgoing correspondence is typed, received, mailed, and/or filed as required.20% Assist managers in scheduling appointments, meetings, and travel arrangements for business trips as required.10% Maintain a professional working environment and attitude.SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIESThe individual must possess the following knowledge, skills, and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:Must speak, read, write, and understand the primary language(s) used in the workplace. Requires good communication skills, both verbal and written.Must possess basic computational ability.Must possess computer skills, including Microsoft Office, customer relations management, Excel, and PowerPoint.Must possess customer service and the ability to resolve sales-related issues.Correspond with emails and any customer inquiriesAbility to accurately type at least 50 words per minute.Must be organized and able to manage multiple responsibilities efficiently.Must work seamlessly with cross-functional teams.PHYSICAL DEMANDSMost work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems.Must be able to sit at a desk for up to eight hours daily. Walking and standing are occasionally required. The time these tasks may take may vary daily and task-to-task.Must be able to bend, stoop, squat, and stretch to fulfill cleaning and filing tasks.Must be able to exert well-paced ability in limited space.Must be able to lift up to 15 pounds regularly and continuously.Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability, and visual acuity.Talking and hearing occur continuously while communicating with guests, supervisors, and other employees.Vision occurs continuously, with the most common visual functions being near vision and depth perception.Requires manual dexterity to use and operate all necessary equipment.Must have finger dexterity to operate office equipment such as computers, printers, 10-key adding machines, electric typewriters, multi-line touch tone phones, filing cabinets, FAX machines, photocopiers, dollies, and other office equipment as needed.SUPPORTIVE FUNCTIONSIn addition to the performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:Maintain office supplies.Organize and maintain the filing system.QUALIFICATION STANDARDSEducationHigh school or equivalent education required. Bachelor's Degree preferred.ExperienceFive to eight years of extensive hospitality experience that includes at least three years of administrative assistance or executive secretarial experience.Licenses or CertificatesNot applicable.GroomingAll employees must maintain a neat, clean, and well-groomed appearance according to the standards. Business casual attire is acceptable, but it excludes denim.Other:Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the hotel's business needs. In addition, attendance at all scheduled training sessions and meetings is required.Upon employment, all employees must fully comply with hotel rules and regulations to safely and effectively operate the hotel's facilities. Employees who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.This job description is not an exclusive or exhaustive list of all job functions an employee in this position may be asked to perform occasionally.