Sales Coordinator
: Job Details :

JOB SUMMARY:Assist the Sales Department Staff with answering phones, coordinating schedules, filing important documents and communicating relevant information with other departments within the Lodge.QualificationsMinimum of a High School diploma; BS/BA is preferred or 1+ years of sales/event experienceAvailable day and evening shifts, weekends and possible holidaysExcellent communication skills, both written and verbalPrior technology, sales, hospitality or event planning experience a plusTechnical aptitude and proficiency with computer software and programsStrong written and verbal communication skillsExperience with Delphi is a plusBe a self-starter, passionate, ambitious, have the ability to work independently with a can do attitudeJob ResponsibilitiesFiling and general office dutiesGeneral correspondence, including correspondence for General Manager.Able to meet deadlinesDistribute function sheets and agendas weeklyMaintain client files including documenting calls and conversationsWeekly ChecklistGroup Responsibilities, if needed: Enter Pick Ups, guaranteed counts for group meals, and any misc. needs of group while on the propertyPurging files of unnecessary documentationType Banquet TicketsRun Weekly BEO's and Event Posting Report (with current room/cottage counts) and distribute/e-mail them to the appropriate departments and clientsHandle Outgoing MailProspecting Calls (off season)Handle calls that come through the 7th phone line into the office and the line designated to this position.Prepare Giveaway Letters / Donation LettersOn Site toursHandle Sales office duties while staff is away from the office or when neededBook groups with day meetings (within 30 days) and groups with overnight accommodations (that can be closed within the same phone call).Ensure adherence to laws and policiesMaximize revenue and adhere to event profit guidelines for all assigned business.Other duties as assigned