Salary: $36,000.00 - $40,000.00 AnnuallyLocation : Lake Charles, LAJob Type: Full-TimeJob Number: MSU102224U99939Division: Enrollment ManagementOpening Date: 10/22/2024Position/Application Information MCNEESE STATE UNIVERSITY invites qualified applicants to apply for the position of Scholarship Administrator.DEPARTMENT: Office of ScholarshipsPOSITION INFORMATION: This is a full-time, 12-month, unclassified position. The appointment begins on or before November 1, 2024. POSITION NUMBER: U99939SALARY: $36,000 - $40,000 per year, depending on education, qualifications, and experience.DEADLINE: Review of applications will begin immediately and will continue until position is filled.APPLICATION PROCESS AND MATERIALS: For the application process, applicants MUSTcomplete an electronic application and upload required documents listed below to ensure full consideration:
- Letter of Application
- Resume
- References (name, phone number, and email address of at least three)
- Unofficial College Transcripts
*Only completed application packets including all items listed above will be reviewed. TO APPLY FOR THIS VACANCY, click on the APPLY button at the top of advertisement to complete the electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Required application materials WILL NOT be accepted after the deadline, if applicable. Applications may be rejected if incomplete.*ALL JOB OFFERS ARE CONTINGENT UPON THE SUCCESSFUL RESULT OF A CRIMINAL BACKGROUND CHECK AND RECEIPT OF OFFICIAL TRANSCRIPT(S) IF APPLICABLE. IF YOU HAVE QUESTIONS REGARDING THIS POSITION, PLEASE CONTACT:Ralynn Castete at If you have questions regarding this recruitment, please contact the HR Analyst:Kim Dronett at or (337) ###-####; TDD: (337) ###-####Position Duties/Responsibilities The Scholarship Administrator reports to the Director of Scholarships and works closely with all units within the division of Enrollment Management. This position serves as the primary liaison/coordinator in the administration of athletic financial aid and McNeese Foundation scholarship programs including awarding, compliance evaluation, account reconciliation, billing, and reporting. The Scholarship Administrator is responsible for the following job functions:
- Perform duties associated with McNeese Foundation scholarship funds
- Assist various scholarship committees in recipient selection
- Determine/review/monitor recipient eligibility status
- Maintain recipient documents (Banner/BDM/files) for student award data
- Coordinate Foundation awards with other financial aid programs
- Maintain contact with and composes acknowledgment/correspondence to donors
- Reconciliation of accounts and prepare scholarship billings
- Assist with annual Scholarship Brunch/donor events
Perform duties associated with NCAA athletic financial aid- Interpret and apply NCAA, conference, institutional rules dealing with athletic financial aid
- Work closely with athletic staff to coordinate all aspects of student-athlete financial aid
- Utilize NCAA Compliance Assistant internet/Banner software to verify/maintain athletic financial aid eligibility for all student athletes
- Coordinate and monitor compliance of NCAA athletic awards with other federal, state, institutional, and private financial aid/scholarship programs
- Reconcile athletic awards/scholarship accounts
- Attend appropriate NCAA/conference training seminars
- Coordinate Grant In Aid/athletic financial aid appeals processes
Assist in the development of policies/procedures pertaining to institutional financial aidAssist with and manage other scholarship programs/application databases as assigned by supervisorApply complex federal/state/institutional guidelines to determine student eligibility for scholarshipsMaintain confidential scholarship application/award/disbursement recordsCollaborate with university personnel (i.e., Financial Aid, Cashiering, Computing Services) to facilitate efficient award disbursement and monitor/eliminate overaward situationsProvides instructional/informational scholarship presentationsOther duties as assigned Required/Preferred Qualifications Required:
- Associate's degree from an accredited institution or an equivalent combination of education and related experience
- Proficient in MS Office, student information systems, social media, and educational related technologies
- Experience in task/resource organization and delegation
- Ability to work independently and manage multiple tasks with competing priorities and deadlines
- Excellent written, verbal, and interpersonal communication skills
- Strong organizational, analytical, and problem-solving skills
Preferred:
- Bachelor's degree from an accredited institution
- Demonstrated public relations speaking skills
- Experience with Ellucian Banner
- Experience in fiscal management
General University information McNeese State University, located in Lake Charles, Louisiana, is a public university and a member of the University of Louisiana System. Under Louisiana law, applications and all supporting materials will become public record. All applicants are expected to submit complete and accurate materials as specified in the position announcement. A background check and an English Proficiency assessment (Faculty Only) will be conducted on selected finalists. We comply with Louisiana Revised Statute 49:1001, et seq, and State of Louisiana Executive Order 98-38, which provides for drug testing of employees, appointees, prospective employees, and prospective appointees. Prospective employees and employees are informed if a drug test is required. McNeese State University is an AA/EEO/ADA employer committed to excellence through diversity and a SAME agency (State as a Model Employer for People with Disabilities) for the State of Louisiana. Persons needing reasonable accommodations as provided by the Americans with Disabilities Act should contact the ADA Coordinator, Krisshunn Youngblood, Office of Inclusive Excellence: Voice: (337) ###-####; TDD/TTY, Hearing Impaired: (337) ###-####; or The Immigration Reform and Control Act of 1986 requires McNeese State University to inform applicants that the University can employ only U.S. citizens and aliens lawfully authorized to work in the U.S. Each new employee is required to present documentation verifying his/her identity and right to accept employment. McNeese participates in E-Verify. Louisiana Revised Statute 42:31- Eligibility requirements for certain unclassified employees -requires any person hired or employed in an unclassified position, whose annual salary or rate of compensation is equal to or exceeds one hundred thousand dollars, provide proof to his public employer that he has been issued a Louisiana driver's license and that all vehicles registered in his name are registered in Louisiana within thirty days of being hired or employed at such salary. Transcripts from Foreign Universities: Prospective faculty submitting transcripts from foreign universities or schools must have the coursework evaluated for equivalency to United States-accredited coursework by a University-approved agency. The prospective faculty member is responsible for the cost of the evaluation. McNeese typically accepts evaluations by World Education Services () or Educational Credential Evaluators, Inc.www.ece.org.McNeese State University offers a wide array of benefits to eligible employees to include:Comprehensive retirement programs through the State of Louisiana or Optional program, Supplemental retirement accounts (403B and 457) pre-tax and roth versions, Health Insurance, Life Insurance, Supplemental Insurance to include Vision, Life, Dental, Cancer, Intensive Care, Short Term Disability and more, Paid holidays, Tuition fee reduction program for eligible employees and dependents, Leave accrual and carryover, and many other on campus perks/discount programs.You may view the current year's Benefits Guide at: