School Committee Recording Secretary
: Job Details :

Qualifications:

Bachelor's Degree or equivalent experience and training.

Five years of office experience; keyboarding speed 75 wpm or higher; speedwriting/shorthand.

Demonstrated competence in the use of computers, related software, Internet, and business machines (fax, copier, postage meter).

Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.

Reports To: School Committee

General Scope:

The School Committee Recording Secretary is responsible for the clerical needs of the MRSD School

Committee. Duties encompass a high level of independent work in a wide variety of administrative and

secretarial responsibilities. Much of the work handled is of a confidential nature.

School Committee Recording Secretary:

School Committee Meeting Packet Preparation and Distribution

No less than one week prior to each School Committee meeting, work with the Superintendent (and Chair and Vice Chair) to set an Agenda. No less than three days prior to the School Committee meeting compile attachments into packets to be electronically distributed to the School Committee. Post the packet and agenda to the district website. Prepare hard copies of the packets to be distributed to the School Committee at the meeting.

Prepare and Distribute Meeting Notices/Change Meeting Notices to the Committee, appropriate staff, media, and Town officials in accordance with Open Meeting Law, including subcommittee meetings. Post the meeting and subcommittee meeting notices on the district website.

Record and Maintain School Committee Meeting Minutes, revisions thereto, and any related correspondence. Store in Central Office Minutes books and post on the district website. Post subcommittee minutes to the website.

Maintain current School Committee policy files, District Policy book, and policy website. Responsible for distributing new and revised policies to appropriate persons upon approval of the Committee.

Notify the School Committee of meeting dates/changes via telephone, text, and email.

Prepare and post an annual calendar of School Committee meeting dates on the district website.

Maintain Committee membership roster, post it on the district website, and provide necessary communications with state organizations.

Disclaimer: The above statements are intended to describe the general nature and level of work being

performed. This is not an exhaustive list of all responsibilities, duties, and skills required. All employees may

be required to perform duties outside of their normal responsibilities from time to time, as needed.

Terms of Employment: Twelve month work year. Stipend/salary established by the School Committee.

FY25 Stipend: $3,806 (payment is based on the number of meetings annually and will be prorated based on starting date)

Evaluation: This position will be evaluated annually by the School Committee Chair.