School Level Administrative Assistant
: Job Details :

POSITION DESCRIPTION

POSITION TITLE: School Level Administrative Assistant

FLSA: Non-Exempt Status

REPORTS TO: Director of Instruction

TERMS OF EMPLOYMENT: Twelve month employment with benefits.

QUALIFICATIONS:

* High school diploma. Preference given to candidates with Associate degree or higher.

* Experience working in a professional office setting.

* Strong computer skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, and Outlook)

* Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.

* Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.

* Self-starter; able to work independently.

* Strong telephone and interpersonal communication skills.

* Ability to lift 25 lbs. to shoulder height occasionally.

ESSENTIAL JOB FUNCTIONS:

* Answer phones, receive messages, and respond to inquiries by staff, parents, or patrons of the district.

* Exhibits polite and professional communication via phone, e-mail, and mail.

* Supports the team by performing tasks related to organization and strong communication.

* Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting order for supplies.

* File, copy, and sort paperwork.

* Input data for recordkeeping in multiple software systems.

* Type and/or draft letters of correspondence.

* Schedule appointments and maintain calendars.

* Organize storage areas.

* Schedule and organize meetings or events, including coordinate and set up needed supplies; take meeting minutes.

* Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.

* Greet all incoming students, families, and guests respectfully and professionally.

* Understands, accepts, and abides by the School's vision and mission statement in all school activities.

* Arrive punctually, be prepared for each school day, and maintain regular attendance.

* Able to sit of stand for extended periods of time.

OTHER JOB FUNCTIONS:

* Maintain confidentiality.

* Attend meetings and training as directed.

* Present and communicate in a professional manner.

* Work additional hours or overtime as directed.

* Other duties as assigned by the supervisor.