Position Type: SECRETARIAL/CLERICAL/School Office AssistantDate Posted: 10/22/2024Location: EAST LAKE ELEMENTARYDate Available: As Soon As PossibleClosing Date: Until FilledPosition Title: School Office Assistant Division: School Reports To: Principal and/or Assigned Supervisor FLSA Status: Non-Exempt Salary Schedule: SS4 (244), SS4-1 (220), SS4-2 (200), SS4-3 (190) Work Days: 244, 220, 200, or 190 Evaluation Tool: HCSCEE JD Revision Date(s): 8/22; 6/23 Salary scales may be accessed via the following link: 2024-2025 HCS Salary Scales. The School Office Assistant shall perform secretarial and clerical duties and maintain effective and efficient office operations. Essential Duties:
- Perform receptionist duties by answering the telephone, assisting and directing callers, and greeting,
- announcing, or routing visitors.
- Perform general clerical and secretarial functions, including but not limited to typing, copying, and filing documents, processing various forms and applications, collating materials, scheduling appointments and
- maintaining the supervisor's calendar, maintaining records and files, processing mail, ordering supplies, etc.
- Receive and respond to inquiries and concerns from the public; refer problems to the appropriate staff
- person for resolution.
- Attend and/or make arrangements for meetings or special events as requested.
- Ensure classrooms and other positions have daily coverage.
- Enter staff leave as required; secure subs as required.
- Process new and withdrawing students as required.
- Maintain student records as required.
- Maintain integrity of confidential information related to students and staff.
- Create and maintain correspondence as assigned.
- Attend to student needs as required.
- Provide exceptional customer service on a daily basis, and maintain professional practices.
- Perform other duties and responsibilities as assigned.
Qualifications:
- Minimum of a High School Diploma or state-approved High School Equivalency (HSE), required.
- One to two years of general clerical experience, or an equivalent combination of education, training and
- experience that provides the required knowledge, skills and abilities required.
- Exceptional integrity, commitment to confidentiality, excellent character, and strong professional reputation.
- Ability to abide by the Georgia Professional Standards Code of Ethics for Educators.
- Must be regularly, predictably, and reliably at work.
- Ability to be present at the physical worksite.
- Must perform tasks involving prolonged periods of standing, walking, and sitting.
- Must perform routine physical activities such as bending and lifting/pushing/pulling up to 50 pounds.
- Must be able to properly and consistently supervise students, particularly during emergency situations.
- Vision, hearing, written, and verbal communications are essential factors in performing required tasks.