School Secretary
: Job Details :

Position Type: Secretarial/Clerical/RECEPTIONISTDate Posted: 10/15/2024Location: Sebastian Elementary SchoolDate Available: ASAPClosing Date: 10/22/2024Description: Elementary School Secretary @SES Job Summary: General Reception/Clerical Duties in Rural Elementary School with approximately 500 students Operate a telephone switchboard at District or school-site office; perform receptionist, clerical and mail distribution duties; provide routine information to the public; perform receptionist duties, greeting and directing visitors. REPRESENTATIVE DUTIES:

• Operate a switchboard; provide routine information and assistance; receive incoming calls and make necessary connections to school or District office or individual; take and transmit information and messages as requested.
• Perform a variety of clerical work as assigned including posting and maintaining records, typing and duplicating materials, receiving, sorting and distributing mail, preparing bulk and certified mail and maintaining postage records; assist other offices with a variety of clerical duties as directed.
• Greet, screen and direct visitors to appropriate departments; provide routine information to the public.
• Prepare, duplicate, assemble and distribute materials; maintain telephone personnel directory as assigned.
• File and type routine lists, records, reports and correspondence.
• Operate a variety of office equipment including typewriter, postage meter, calculator and copy machine.
• Distribute forms and applications; assist in completion and verify accuracy and completeness.
• Assure the switchboard is covered during working hours; train and provide work direction to substitutes and student workers.
• Contact police, security, fire and medical personnel as procedures require.
• Perform related duties as assigned.

KNOWLEDGE AND ABILITIES: KNOWLEDGE OF:

• Operation of telephone switchboard.
• Telephone techniques and etiquette.
• Modern office practices, procedures and equipment.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Basic computer operation.
• Basic math.
• Postage regulations.
• Interpersonal skills using tact, patience and courtesy.
• Record-keeping techniques.

ABILITY TO:

• Operate an assigned switchboard at District or school-site office.
• Perform receptionist, clerical and mail distribution duties.
• Provide information in a clear and understandable manner.
• Work independently with constant interruptions.
• Receive the public tactfully and courteously.
• Operate office equipment including typewriter, calculator, copier and postage machine.
• Type at an acceptable rate of speed.
• Understand and follow oral and written directions.
• Establish and maintain cooperative and effective working relationships with others.
• Maintain records and files.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.
• Basic math.

EDUCATION AND EXPERIENCE: Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and one year of general clerical experience, including typing, public contact and the operation of a switchboard. Experience with Microsoft Office a Plus; Excellent Customer Service Skills TERMS OF EMPLOYMENT: 190 DAY PER YEAR; 7 HOURS PER DAY; Apply Online State Law authorizes this school to require a criminal history background check and a letter from the Cabinet for Health and Family Services stating the applicant is clear to hire based on no findings of substantiated child abuse or neglect found through a background check of child abuse and neglect records as a condition of employment for this type of position. Breathitt County Schools is an Equal Opportunity Employer, Breathitt County Schools ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Breathitt County Schools has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making an application for any opening should contact the Department of Human Resources.