Location: Napoleonville,LA, USA
Position Type:
Secretarial/Clerical/School Secretary
Date Posted:
12/3/2024
Location:
Labadieville Middle School
Date Available:
01/03/2025
Additional Information: Show/Hide
* Position will remain open until filled*
QUALIFICATION REQUIREMENTS: High School diploma or its equivalent; full-time office experience and/or completed business course or college degree preferred; knowledge of modern office practices and procedures including accounting, bookkeeping and computers; skilled in operating personal computer; good communication skills.
REPORTS TO: Principal
FLSA STATUS: Non-Exempt
TERMS OF EMPLOYMENT: 200 (7.5 hours per day)
METHOD OF EVALUATION: District level evaluation.
PERFORMANCE RESPONSIBILITIES
* Route incoming calls and visitors, take messages, and schedule appointments.
* Handle correspondence and requests covering all phases of the duties of the administration.
* Compile requisition orders for materials of instruction.
* Maintain an accurate regular filing system and process incoming correspondence as instructed.
* Order and maintain supplies as needed.
* Receive, record, and make bank deposits.
* Perform bookkeeping tasks and prepare financial statements.
* Compile and type reports of various kinds in a timely manner.
* Operate office machines efficiently including a personal computer to input and retrieve data and general related reports.
* Register students and make class assignments, if applicable.
* Maintain accurate student records and attendance logs, if applicable.
* Enter pertinent student data into the computer.
* Maintain daily personnel attendance log.
* Check timesheets, timecards, and vacation/sick leave slips for verification.
* Assist in time clock operation and report any inconsistencies to the principal.
* Maintain an updated copy of the Assumption Parish Policy Manual.
* Perform any other duties as assigned by the Superintendent, immediate supervisor or designee.
* PROFESSIONAL RESPONSIBILITIES:
ATTENDANCE, PUNCTUALITY, AND SAFETY
* Adhere to district guidelines relative to attendance. Clock in/out on district timeclock and utilize time when appropriate.
* Employees are to notify their supervisors as early as possible about scheduling time off from work (e.g. doctor's appointment, personal days etc.), whether paid or unpaid.
* Regularly report to work on time and adhere to their workplace schedule.
* Work additional hours assigned (i.e. faculty meeting, cluster meetings, professional development etc.) Attend and constructively participate in meetings and professional development activities. Use active listening skills and accept and recognize the value of the contribution of others.
* Complete tasks in a safe manner as prescribed by the Safety Department or by the employee's profession/craft.
* Report any unsafe conditions or any incidents of injury or damage immediately to the appropriate official.
* Maintain a neat and orderly work environment.
* Dress appropriately for the job assigned and in compliance with state law and Board policy GAMB Employee Dress Code. Display employee ID tag at all times on duty.
* Comply with policies on GAMA Employee Tobacco Use, Drug-Free Workplace, and use of cell phones when on duty.
* Assist in any safe schools' procedures and protocols. Including, but not limited to sanitizing classroom/work area high frequency contact points.
PROFESSIONALISM AND COMMUNICATION
* Maintain the confidentiality of all School Board business by refraining from accessing, discussing, or disclosing anything outside the scope of employment unless authorized by immediate supervisor.
* Timely and accurately complete/compile data and submit all records, reports or other documents required by state or federal law, the United States or Louisiana Departments of Education, the Board's central office, or other entities; (if applicable) Complete tasks, reports, and documents accurately according to specified timelines and expectations.
* Observe professional ethics as prescribed by the employee's profession/craft and in accordance with state law and board policy (Policy GAIB/Policy GBJ)
* Establish and maintain a harmonious working relationship with staff members, administrators, co-workers, teachers, parents, and the general public. Treat all stakeholders in a respectful and helpful manner. Work and cooperate with the entire staff and exhibit a caring, positive attitude towards others. Use verbal and non-verbal communication in a respectful manner.
* Adhere to high standards of professionalism and encourage professional growth. Fulfill the requirements of the position in an honest manner.
* Maintain communication with your immediate supervisor, keeping him/her informed of problems, concerns, and significant developments. Identify problems and issues and work collaboratively to contribute ideas and find solutions. Demonstrate skills to receive and give constructive feedback.
* Adhere to Board policies and procedures and administrative rules, guidelines, and regulations. Adhere to ethical, legal, and professional standards. Refrain from conduct which calls into question the Employee's integrity and that of the Assumption Parish School System. (Including, but not limited to, Policy EFAA/Policy IFBGA)
* Cooperate with building and district staff in planning and evaluation.
* Apply laws, policies, regulations, and procedures fairly, consistently, wisely, and compassionately.
* Understand and interpret written and verbal instructions from immediate supervisor and give clear written and oral instructions to others as required.
* Provide and participate in virtual lessons/meetings and virtual/digital teaching in a professional manner.
* Follow the chain of command for various administrative procedures.
* Follow directives as assigned by your supervisor.
Domains with (*) denotes non-instructional indicators. Deficiencies in these areas shall not be subject to a plan of intensive assistance.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, walk, speak, hear and sometimes sit. Occasionally the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs. such as boxes of books and AV/VCR carts. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus.
WORK ENVIRONMENT: The work environment described here is representative of which an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.