Seasonal Special Events Office Assistant
: Job Details :

DescriptionBrookside Gardens, a Montgomery Parks facility, seeks a seasonal employee to assist with the private events and rentals office at the Gardens. The position is year-round. We seek an energetic person who enjoys being outside, interacting with people, and who has an outstanding work ethicwith great attention to detail. The preferred applicant will have basic knowledge of how an event runs and experience working a variety of events, as well as be proficient in Word, Excel, Outlook, and PowerPoint. On the job training will also be provided as necessary.Under direction of Rental Program Manager, the Event Program Administrative Assistant supports the Rental Program operations with administration work, staffing of events, and enforcement of terms and regulations which includes but not limited to monitoring events throughout the week, on weekends and evenings and providing administrative support to program managers and staff.The Maryland-National Capital Park and Planning Commission (M-NCPPC) is a six-time National Recreational and Parks Association Gold Medal Award Winner. The Montgomery County Department of Parks has a career staff complement of nearly 800 employees, and we serve a diverse population of more than one million residents in the Washington, DC area. We manage 421 parks on nearly 37,000 acres of parkland. Go to our website to learn more: www.montgomeryparks.orgDIVERSITY STATEMENT: Montgomery County Department of Parks believes that diversity in all dimensions of the organization supports and bolsters the innovative thinking essential to its success. Montgomery County Parks does not make hiring decisions on the basis of race, ethnicity, national origin, gender, gender identity, sexual orientation, age, disability, religion, political affiliation, ideology or status as a Veteran.Examples of Important DutiesAdministrative* Responds to phone inquiries and emails, answers questions, provides accurate rental rates and availability, and outlines elements in each venue.* Receives, opens, and screens mail.* Processes payments. Sorts checks and credit card payments to approved locations.* Accurately types a variety of correspondence as required.* Schedules client appointments.* Provides marketing tours with prospective clients.* Issues photo permits.* Schedules, tracks, and releases client holds and calendar of events.* Tracks full lifecycle of client relationship including reminders for payment, contract signing and regular follow up with clients.Desk Top Publishing* Revises forms as required. Incorporates logos and new information into an attractive and professional document.* Collaborates with senior staff on new marketing materials. Advises techniques for incorporating photos.* Produces weekly events and appointments schedule. Disseminates to all required staff on a weekly basis.* Develops signage as needed.Maintains Rentals Office Files* Creates draft contracts for events both internal and external via internal software system.* Assures all necessary documentation, such as but not limited to phone and email communication, insurance documents, and Terms of Use are completed and attached to each event contract.* Maintains and updates client files in date order.Research Projects* Researches, organizes and provides informational data requested by manager using Excel.Minimum QualificationsPreferred Skills/Qualifications:* A valid Driver's license.* Able to lift 30 pounds.* Second Language Spanish Speaker strongly preferred.* One year of office support experience.* Passing score on appropriate proficiency tests.* Attentive to detail, responsible, and personable.* Able to work weekends and evenings.* Able to give and follow directions.* Able to stand for 4 hours in sun and heat in a garden setting.Supplemental Information* This position is not eligible for benefits.* A background investigation will be completed prior to hire.May be subject to medical, drug and alcohol testing.Pay Rate/Hours: $18.35/hour, 5 days a week. This position is scheduled to work Tuesday-Saturday, 30 hours a week, occasionally flexing for events.The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.Applicants with Disabilities under the Americans with Disabilities Act.If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or 301-###-#### (Maryland Relay 7-1-1)M-NCPPC will make all efforts to reasonably accommodate you.