Secondary Administrative Assistant
: Job Details :

POSITION DESCRIPTIONPOSITION TITLE: Administrative AssistantFLSA: Non-ExemptREPORTS TO: Director of OperationsTERMS OF EMPLOYMENT: 12-month based on school board approved calendarQUALIFICATIONS:

• Completed some college. Degree preferred
• Detail-oriented
• Strong organizational and communication skills
• Experience working in a professional office setting
• Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill
• Proficient in Microsoft Office products and Google Suites
• Highly motivated with strong organizational skills; able to coordinate multiple tasks simultaneously
• Self-starter; able to work independently
• Strong telephone and interpersonal communication skills
• Ability to lift 25 lbs. to shoulder height occasionally

ESSENTIAL JOB FUNCTIONS:

Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.

Able to operate multi-line phone systems (hold, tranfer, etc.)

Answer door to assist visitors, contractors, and vendors.

Able to operate personal computers, laptop, peripheral computer equipment, photocopiers, fax machines, and other office equipment with a high degree of skill (Microsoft and Google).

Maintain and order supplies, organize storage areas, and maintain clean and clutter free lobby area.

Schedule and organize meetings or events, coordinate and set up supplies needed for meetings or events.

Assist teachers with color copies.

Assist with document creation and presentations.

Assist with hospitality for guests and events.

Assist with medical issues in the absence of a school nurse.

OTHER JOB RESPONSIBILITIES:

Attend meetings and training as required

Maintain confidentiality

Present and communicate in a professional manner

Other duties as assigned