Location: O Fallon,MO, USA
Job Description:
Position Type: Full-Time
Hours: 8:00 AM - 4:30 PM
Salary: $19.06 per hour
Reports To: Director of Elementary/Middle School/Vacation Station and Director of Assessment (Reports to two Directors)
Purpose Statement:
The job of Administrative Assistant-Director Elementary/Middle School/Vacation Station and Director of Assessment is to provide administrative and secretarial support to assigned administrative personnel; coordinate activities of assigned administrative personnel; monitor assigned activities; and provide information, recommendations, and/or direction as requested by the assigned administrators.
Key Responsibilities:
* Data Compilation: Compile data from various sources (e.g., work orders, budget reports, specialized reports, etc.) for the purpose of complying with financial, legal, and/or administrative requirements.
* Project Coordination: Coordinate a variety of projects, functions, and/or program components (e.g., summer school, meetings, travel, and accommodations) to ensure timely completion of activities and services.
* Document Maintenance: Maintain a variety of manual and electronic documents (e.g., budget data, financial records, employee records, reports) to provide up-to-date information and historical reference as required.
* Monitoring Activities: Monitor various activities on behalf of the assigned Administrator (e.g., boundary exceptions, account balances, work orders) to achieve goals and meet deadlines.
* Meeting Participation: Attend a variety of meetings, workshops, and/or training sessions to support the needs of the attendees and provide accurate documentation of information.
* Document Preparation: Prepare a variety of documents (e.g., correspondence, agendas, reports) for the purpose of communicating information and complying with established guidelines.
* Record Management: Process and maintain documents (e.g., interoffice mail, requisitions, travel reimbursements) to ensure compliance with administrative guidelines.
* Procurement of Supplies: Procure supplies and materials to maintain the availability of required items for administrative operations.
* Budget Reconciliation: Reconcile account balances for assigned budget categories to maintain accurate and up-to-date budget records.
* Professional Representation: Respond to inquiries from internal and external parties (e.g., staff, parents, public agencies) to facilitate communication and provide necessary information.
* Scheduling and Coordination: Schedule appointments, meetings, hearings, and travel arrangements for the assigned administrator to ensure efficient operations.
Minimum Qualifications:
* Education: High school diploma or equivalent required; additional certification or relevant education is preferred.
* Experience: Proven administrative experience, preferably in an educational setting.
* Skills: Strong proficiency in office software (Microsoft Office Suite), excellent organizational and multitasking skills, and the ability to handle confidential information.
* Knowledge: Familiarity with HR processes, financial reporting, and office procedures.
* Abilities: Strong communication skills, ability to work independently, manage multiple priorities, and maintain confidentiality.
Benefits:
FHSD offers a comprehensive employer-paid benefits package, including:
* Medical, dental, and vision plans
* Employee Assistance Program (EAP)
* District-paid basic life insurance ($75,000)
* District-paid Short-Term Disability
* Paid holidays and vacation time
Optional family coverage, long-term disability, and additional life insurance.
We look forward to receiving your application and potentially welcoming you to the FHSD team!