Secretary/Athletic Director/Head Coach AnticipatedJOB STATUS: OPEN POSTING DATE: 12/16/2024 CLOSING DATE: 01/10/2025 04:00 PM POSTING NUMBER: 047800 LOCATION: Oak Ridge High School - 005 POSITION TITLE: Secretary/Athletic Director/Head Coach Anticipated JOB DESCRIPTION: Ensure efficient operation of school athletic office and provide clerical services for school's athletic staff. DUTIES and RESPONSIBILITIES:
Prepare written correspondence, forms, schedules, or reports using computer.Prepare meeting agendas and communication as requested using computer.Perform routine bookkeeping tasks and maintain campus athletic department records for all high school and junior high school athletic programs.Prepare and process campus athletic department purchase orders and payment authorizations for all high school and junior high school athletic programs.Compile information and submit to central athletic office.Maintain school calendar of athletic events.Schedule meetings and appointments and maintain calendar for head coach.Assist students, teachers, community, and parents as needed.Responsible for all data entry and technological support for the purchase of electronic ticketing for both season tickets and all other sport ticketing as pertains to their campus.Recruit, train and schedule ticket gate workers for all campus based athletic contests. Prepare and make cash deposits from game recaps of ticket/gate monies.Prepare travel requests/travel recaps for all campus athletic programs including chartering buses and vehicle rentals.Receive incoming calls, take reliable messages, and route to appropriate staff.Maintain physical and computerized files, including inventory of office supplies, mailing lists, student records, visitor logs, and office communications.Update handbooks, policy manuals, and other documents as assigned.Receive, store, and issue supplies and equipment.Sort, distribute, or deliver mail and other documents.Maintain confidentiality.Regular attendance.Other duties as assigned. EXPERIENCE:
- One to three years secretarial experience
QUALIFICATIONS: Education/Certification:
- High school diploma or GED
Special Knowledge/Skills:
- Proficient typing, word processing, and file maintenance skills
- Effective organizational, communication, and interpersonal skills
- Ability to use personal computer and software to develop spreadsheets, databases and word processing documents
- Knowledge of basic accounting principles
- Ability to communicate effectively (verbal and written); interpret policy, procedures, and data
CONTACT INFORMATION:
Mental Demands/ Physical Demands/Environmental Factors:Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twistingMotion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hours; occasional district-wide travelMental Demands: work with frequent interruptions; maintain emotional control under stress APPLY TO: To apply for this position, click login above. Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. Principals have requested no telephone calls, please. GROUP / GRADE: 9-12 SALARY: PAY GRADE: AS - 5 - Minimum hourly rate - $18.00 DAYS: 226 START DATE: 2024-2025 School Year