MHPS is accepting applications for the anticipated position of Auxiliary Services Department Secretary. Salary Schedule: 25J-7; 247 day contractBenefits include retirement, health insurance, dental insurance, paid sick leave, personal days and vacation.Essential Duties and Responsibilities include:Provides administrative support to the department head and ensures that all operations run smoothly and efficiently. The Secretary will be responsible for a wide range of tasks, including managing correspondence, maintaining records, preparing reports, scheduling appointments, and handling telephone inquiries.Responsibilities:
- Provide administrative support to the Director of Operations, including managing correspondence, maintaining records, preparing reports, and scheduling appointments.
- Handle telephone inquiries and redirect calls as appropriate.
- Coordinate and schedule meetings, conferences, and training sessions for the department staff.
- Preparing payroll for maintenance and custodial departments.
- Manage multiple departmental budgets, including tracking expenditures, processing invoices, and reconciling accounts.
- Maintain accurate and up-to-date records of multiple departmental activities, including inventory, equipment, and facilities.
- Assist with the preparation of annual reports and other documents required by the school district or state education agency.
- Assist with the development and implementation of departmental policies and procedures.
- Collaborate with other school departments and external organizations as needed to support the mission of the Auxiliary Services Department.
- Maintain confidentiality of sensitive information related to departmental activities and personnel.
- Perform other duties as assigned.
- Qualifications:
- High School Diploma or equivalent required; Associate's degree preferred.
- Minimum of 2 years of experience in an administrative support role, preferably in an educational or public sector environment.
- Strong computer skills, including proficiency with Microsoft Office Suite and Google Suite.
- Excellent organizational, communication, and interpersonal skills.
- Ability to work independently and as part of a team.
- Attention to detail and accuracy.
- Ability to maintain confidentiality and exercise discretion when handling sensitive information.
- Knowledge of budget management and record-keeping practices.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Ability to adapt to changing priorities and work with a sense of urgency.
Job DescriptionFor more information please call 870-###-####.