Secretary I
: Job Details :

Position Details

Position Information

Recruitment/Posting Title Secretary I Job Category Staff & Executive - Executive Department UBHC-Technical Assistant Center Overview

Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school.

Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.

Posting Summary

Rutgers The State University is seeking a Secretary I in the Behavioral Research and Training Institute -Technical Assistance Center within Rutgers University Behavioral Healthcare.

As a senior level secretary, provides high level confidential, secretarial services and assists with the administrative activities within the Unit. Coordinates the activities for assigned projects and programs.

Among the key duties of this position are the following:

* Provides high level secretarial services, including written and communication skills.

* Supports training programs and conferences; including arranging for catering services, handouts, program registration, and reserves rooms. Also, provides information in response to requests.

* Compiles data for reports and summary evaluations of trainings events.

* Maintains time and attendance records, and filing system.

* Develops and maintains an organized filing system which confirms material is filed in a timely manner and ensures retrieval accuracy.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement FLSA Nonexempt Grade 200 Position Salary Annual Minimum Salary 49158.20 Annual Mid Range Salary 50068.20 Annual Maximum Salary 51578.80 Standard Hours 35.00 Union Description Teamsters 97 Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS

Qualifications

Minimum Education and Experience

* Graduation from an accredited program in secretarial studies, plus four (4) years of full-time secretarial experience required.

* An additional year of experience is required in lieu of the secretarial program.

* College credits may be substituted on a year-for-year basis for secretarial experience.

* Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

* Proficiency in typing and experience with word processing packages required.

* Experience with Microsoft Office (Word, Excel, PowerPoint, Access).

* Demonstrated communication, organization and interpersonal skills required.

Preferred Qualifications

* Knowledge of Banner, Anchor, and procurement policies and procedures preferred.

Equipment Utilized Physical Demands and Work Environment

Physical Demands:

* Standing, sitting, walking, talking or hearing. No special vision requirements.

Work Environment:

* Office environment. Moderate noise.

Special Conditions

Posting Details

Posting Number 24ST2529 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Piscataway (RBHS) City Piscataway State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Supplemental Questions

Required fields are indicated with an asterisk (*).

* * Did you graduate from an accredited program in secretarial studies, and have an additional four (4) years of full-time secretarial experience or have additional year of experience in lieu of the secretarial program or have college credits may be that may be substituted on a year-for-year basis for secretarial experience or have up to sixty (60) credits may be substituted for two (2) years of secretarial experience?

(Open Ended Question)

* * Do you have proficiency in typing and experience with word processing packages?

* Yes

* No

* * What would you consider your skill level with Microsoft Office software (Word, Excel, PowerPoint, and Access)?

* Basic

* Intermediate

* Advanced

Applicant Documents

Required Documents

* Resume/CV

Optional Documents

* Cover Letter/Letter of Application

* Certifications/Licenses