Secretary I
: Job Details :

Position Details

Position Information

Recruitment/Posting Title Secretary I Job Category Staff & Executive - Administrative & Support Department UBHC-Aipu/Aadh P/T Nurses-PISC Overview

Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Secretary I for the Crisis Receiving Stabilization Center (CRSC) within Rutgers University Behavioral Health Care.

The primary purpose of the Secretary I is to provide high-level secretarial and administrative services for the Crisis Receiving Stabilization Center. Coordinates the activities for assigned projects. Coordinates the activities for assigned projects and programs.

Among the key duties of this position are the following:

* As the senior level secretary, provides high level secretarial/administrative services and support for the Crisis Receiving Stabilization Center.

* Provides secretarial assistance in conjunction with relevant meetings.

* Responsible for accurate data entry and maintenance of all program records to include daily program census and group logs.

* Maintains time-off request forms and files them in one location so that requests can be checked as needed.

* Assures all preparation of internal related forms are completed in a timely manner.

* Processes registration paperwork for CRSC.

* Handles telephone calls in a professional and helpful manner.

* Maintains an accurate filing system to meet the needs of the Unit.

* Develops and maintains computerized databases related to program needs.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement

This position requires a fully on-site work arrangement.

FLSA Nonexempt Grade 200 Position Salary 55,000 Annual Minimum Salary 49158.20 Annual Mid Range Salary 50068.20 Annual Maximum Salary 51578.80 Standard Hours 35.00 Union Description Teamsters 97 Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS

Qualifications

Minimum Education and Experience

* Graduation from an accredited program in secretarial studies, plus four (4) years of full-time secretarial experience required. An additional year of experience is required in lieu of the secretarial program.

* College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

* Proficiency in typing and word processing skills.

* Microsoft Office experience.

* Good external and internal customer service skills.

Preferred Qualifications

* Knowledge of PeopleSoft and procurement policies and procedures.

Equipment Utilized Physical Demands and Work Environment

PHYSICAL DEMANDS: Moderate physical effort (lift/carry up to 50 pounds). Walking throughout the program space throughout the day. Frequently prolonged sitting and data entry. Frequently talks and listens to people on the telephone, and intermittently walks, bends, stretches, pushes and pulls.

WORK ENVIRONMENT: Fast-paced work environment in a clean, well-lit, active setting. Client presence in the program throughout the workday with client crisis occurring frequently. Ongoing contact with patient population.

Special Conditions

Posting Details

Posting Number 24ST2827 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Newark (RBHS) City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Supplemental Questions

Required fields are indicated with an asterisk (*).

* * Did you graduate from an accredited program in secretarial studies, plus four (4) years of full-time secretarial experience?

(Open Ended Question)

* * Do you have proficiency in typing and word processing skills?

* Yes

* No

* * Do you have knowledge of PeopleSoft and procurement policies and procedures?

* Yes

* No

Applicant Documents

Required Documents

* Resume/CV

Optional Documents

* Cover Letter/Letter of Application