SECRETARY II
: Job Details :

Position Details

Position Information

Recruitment/Posting Title SECRETARY II Job Category Staff & Executive - Administrative & Support Department UBHC EISS Somerset OP Overview

Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Secretary II for the Early Intervention Support Services (EISS) & Acute Psychiatric Services (APS) Departments within Rutgers University Behavioral Health Care.

The primary purpose of the Secretary II is to provide confidential administrative and secretarial services for UBHC unit.

Among the key duties of this position are the following:

* Completes a variety of internal paperwork for the department, including travel and mileage reimbursement forms, general stores requests, check requests, and clinical data/reports.

* Maintains appropriate log sheets and records needed for efficient operation of Unit.

* Handles internal and external mail for Unit.

* Performs typing assignments from rough drafts ensuring proper format, correct grammatical usage and proofreading accuracy.

* Handles Unit's telephone calls in a professional, thorough and helpful manner.

* Maintains accurate filing system to meet the needs of the Unit.

* Completes payroll timesheets on a biweekly basis and submits them to Payroll within the required timeframe.

* Serves as liaison between Unit, internal and external agencies.

* Receives and assists clients and visitors in a courteous and professional manner.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement

This position requires a fully on-site work arrangement.

FLSA Nonexempt Grade 185 Position Salary 45,409 Annual Minimum Salary 45409.00 Annual Mid Range Salary 46319.00 Annual Maximum Salary 47702.20 Standard Hours 35.00 Union Description Teamsters 97 Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS

Qualifications

Minimum Education and Experience

* Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience required. An additional year of experience is required in lieu of the secretarial program.

* College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

* Experience with Microsoft Office package (Word, Excel and Access).

Preferred Qualifications

* Knowledge of PeopleSoft and procurement policies and procedures.

Equipment Utilized Physical Demands and Work Environment

PHYSICAL DEMANDS: Ability to sit for extended periods of time at a desk working with a computer, typewriter and fax machine. Ability to carry files and bend and reach to file. Moderate physical effort (lift/carry up to 50 pounds). Ability to climb stairs to reach other UBHC departments. Working with seriously mentally ill adults.

WORK ENVIRONMENT: May be exposed to infectious and contagious diseases. Subject to varying and unpredictable situations. Handles emergency or crisis situations. May be exposed to clients exhibiting assaultive or aggressive behaviors. Generally pleasant working conditions in a clean, well-lighted, and quiet to moderately loud setting.

Special Conditions

Posting Details

Posting Number 24ST2682 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Off Campus City Branchburg State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Supplemental Questions

Required fields are indicated with an asterisk (*).

* * Are you a graduate from an accredited program in secretarial studies with three (3) years of full-time secretarial experience?

* Yes

* No

* * Do you have experience with Microsoft Office package (Word, Excel and Access)?

* Yes

* No

* * Do you have knowledge of PeopleSoft and procurement policies and procedures?

* Yes

* No

Applicant Documents

Required Documents

* Resume/CV

Optional Documents

* Cover Letter/Letter of Application