Location: Elizabeth,NJ, USA
Position Title Secretary Campus Elizabeth Department Institute for Intensive English: ESL Full-time, Part-time, Adjunct Full Time Exempt or Non-Exempt Non-Exempt Regular,Temporary, or Grant Regular General Description
The IIE Secretary assists the Director, faculty, and staff in managing the daily administrative operations of the Institute of Intensive English. Additional responsibilities include maintenance of program files and statistics. The incumbent is expected to develop a comprehensive knowledge of the policies and procedures governing the operation of the Institute of Intensive English and to disseminate information to current and prospective students.
Characteristics, Duties, and Responsibilities
* Performs all administrative support duties for the IIE Director, faculty, and staff.
* Provides secretarial/clerical support services.
o Types letters, reports, memoranda, lists, requisitions, and other miscellaneous
correspondence.
o Establishes and maintains up-to-date filing and record keeping systems.
o Prepares purchasing requisitions.
o Enters placement into the student information system.
o Coordinates and maintains schedule and calendar of events for the IIE Director, faculty, and staff.
o Distributes completed student evaluation forms to faculty and adjuncts.
* Provides program information to students and general public in response to telephone, electronic, and in-person inquiries.
* Coordinates logistics for meetings, workshops, and other events.
* Maintains stock of office supplies, reordering as required.
* Serves as liaison between Institute and various departments in the preparation of reports and maintenance of records.
o Prepare departmental enrollment and other reports.
o Maintains departmental attendance records.
o Compiles surveys and statistics as directed.
o Prepare certificates for students who completed the program.
* Assists with student placement and testing as directed.
* Coordinates the distribution of IIE program information to all campuses.
* Recruits, trains, and supervises student workers.
* Performs all duties assigned by supervisor.
Education Requirements
* Associate Degree required.
Experience
* Minimum of three (3) years of office administration experience.
Competencies and Skills Required
* Bilingual (Spanish/English) required.
* Knowledge of Microsoft office 365 and student information systems.
* Ability to work independently with minimum of supervision.
* Effective oral and written communication skills.
* Efficient project and time management skills.
* Professional and ethical decision-making skills.
Physical Demands and Work Environment
* This position's duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.
* Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds.
* No or very limited exposure to physical risk.
* Some travel required.
Salary $40,000 - $43,000 Additional Information
UCNJ Union College of Union County, NJ does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs.
UCNJ Union College of Union County, NJ is an EEO/AAP Employer/Protected Veteran/Disabled
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Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.
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We offer a comprehensive benefits package for full-time faculty and staff which includes Medical, Dental and Vision Benefits. We also offer twenty vacation days, ten paid holidays, and a ten-week summer work schedule which allows the college to close on Fridays. Other additional benefits include gym privileges, tuition remission for credit and non-credit courses at UCNJ Union College of Union County, NJ, and tuition reimbursement for an approved degree program at an accredited college or university.
Terms of Employment
Full Time. Flexible schedule to meet department needs. Some evening, weekends, and extended hours will be required. Ability and willingness to travel on short notice to all on and off- campus sites as needed by the college. Mandatory overtime is required throughout the year, especially at peak times. Employee must establish primary residency in New Jersey within one year of appointment unless an exemption applies.
Posting Detail Information
Open Date 09/03/2024 Close Date Open Until Filled Yes