Secretary - Main Office Full Year
: Job Details :


Secretary - Main Office Full Year

Blackstone Valley Vocational Regional School

Location: Upton,MA, USA

Date: 2024-12-14T08:31:50Z

Job Description:

(DO NOT APPLY THROUGH SCHOOL SPRING) - Apply via directions below:

Submit a resume and cover letter via email to ...@valleytech.k12.ma.us or via mail to the Human Resource Office at Blackstone Valley Vocational Regional School District, 65 Pleasant Street, Upton, MA 01568-1499 by the end of the posting period.

Applicants are alerted that school systems are required to obtain all available criminal offender record information (CORI and SAFIS Background Check per 603 CMR 51.00) of any current or prospective employee or volunteer of the school department.

The Secretary is a qualified, competent and experienced full-year confidential appointee who will be assigned to the Main Office. The appointee will have direct contact with students, parents, staff and visitors to the school. The Secretary - Main Office takes direction from and reports directly to the Main Office Administrative Assistants.

Responsibilities and Duties:

1.Works collaboratively with the Main Office team to provide support for daily tasks and projects as deemed necessary by the Assistant Superintendent-Director/Principal, Assistant Principals, Academic Curriculum Coordinator, Vocational Directors and/or Administrative Assistants.

2.Supports the Receptionist with greeting and assisting students, parents, staff, and visitors to the Main Office area in a friendly, cooperative and professional manner with a strong emphasis on building security and student safety.

3.Maintains and protects all records to ensure their privacy and security in accordance with State law and school policy.

4.Routes incoming calls and faxes appropriately, confidentially and efficiently.

5.Maintains and update biographical student information in the student database software with emphasis on detail and sensitivity to State reporting guidelines.

6.Cross-trains in all Main Office functions including but not limited to student work cards, student attendance procedures, biographical reports, field trip requests, professional development and course requests, school attendance verification letters (for state assistance and social security), BVT website content management and other requests as required.

7.Operates district financial software, maintains office supply inventory and creates purchase requisitions as needed.

8.Assists with Student Activity accounts as deemed necessary.

9.Responds to emergency situations according to established protocols.

10.Manages the staff mail system, i.e. issue new mailboxes and keys, update mailbox listings, etc. Sort incoming mail and distribute in school mailboxes as required.

11.Facilitates all aspects of attendance including, but not limited to, accurate reporting of daily and classroom attendance, dismissals, tardies and excused absences, and notifying parents, counselors, school nurses and administrators when necessary with an emphasis on student safety and well-being.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.Possess a pleasant attitude and calm demeanor.

2.Possess a thorough knowledge of, and familiarity with, office policies and procedures and values teamwork.

3.Possess a thorough knowledge of and familiarity with modern office technology, electronic equipment and software applications and operations. Proficiency in the use of Microsoft Office (Word, Access, Excel, and PowerPoint) in a Windows environment and willingness to learn new software programs as needed.

4.Possess ability to plan and organize work while performing a variety of office functions in a fast-paced office environment.

5.Possess ability to work effectively with the administrators, students, parents, and school staff.

6.Possess strong listening skills and utilize them to facilitate problem resolution in a calm, courteous and helpful manner.

7.Possess ability to communicate effectively both orally and in writing - this articulate individual demonstrates excellent phone skills, uses grammar and vocabulary correctly and appropriately and possesses above average proofreading skills.

8.Possess physical and emotional capacity to fulfill responsibilities and duties expected. This position involves sitting at a desk for several hours a day, sustained hand/wrist movement as in writing or using a computer keyboard/mouse. Other activities may include moderate to frequent physical exertion in body movements such as reaching, bending and twisting.

Compensation and Terms of Employment:

1.Weekly salary based on qualifications and experience.

2.Full year assignment - 52 weeks, 37.5 hours per week. Regular schedule Monday through Friday, 7.5 hours per day with a half-hour duty free lunch period. Targeted workday of 7:30 a.m. to 3:30 p.m. Extended hours may be necessary at times to meet deadlines.

3.The school district will provide necessary facilities, equipment, materials and supplies as needed to accomplish assignments.

4.All benefits and entitlements available to Full Year Support Personnel will be provided. Those include:

4.1Paid vacation, sick days, personal days, and holidays.

4.2Medical/Dental/Vision/Life insurance, Flexible Spending Account, Long Term Disability, Identity Protection Plan, pension provisions, and professional improvement.

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