Location: Port Neches,TX, USA
PRIMARY PURPOSE:
Under minimal supervision, organize and conduct the routine work activities of the maintenance department and provide clerical services to the director of maintenance.
QUALIFICATIONS:
Education:
High School graduate or certificate of high school equivalence (GED)
Experience/Licenses:
Two to four years related experience and/or training; or equivalent combination of education and experience, or such alternatives as may be acceptable to the district.
Licenses:
Eligible for Notary Public
Special Knowledge/Skills:
Proficient keyboarding, data entry, word processing, and file maintenance skills
Knowledge of correct English usage, grammar, spelling, and punctuation
Knowledge of basic bookkeeping principles
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to prioritize workflow to address the multiple needs of the supervisor or department
Ability to multi-task numerous complex administrative activities
Strong organizational, communication, and interpersonal skills
MAJOR RESPONSIBILITIES AND DUTIES:
Records, Reports, and Correspondence
Prepare correspondence, memorandums, forms, manuals, requisitions, reports, and presentations for the director and other maintenance department staff.
Receive and process work orders and requests for emergency service.
Compile, maintain, and file all reports, records, and other documents as required including preventive maintenance data and work orders.
Maintain and process attendance and payroll for the department.
Set up and maintain secure convenience files on all department employees in accordance with state, federal, and district requirements. Coordinate file maintenance schedules with central office.
PhonesAnswer incoming calls, take messages, and route them to appropriate staff. Handle questions and requests that fall within level of responsibility.
Maintain excel spreadsheet of utility costs for all district schools.
Other duties as may be assigned..
AccountingPerform routine bookkeeping tasks and maintain department budget records in an accurate
Order office supplies for department. Prepare purchase orders and payment authorizations as directed.
Compile and report time records, including leave requests and reports, and prepare payroll on department employees.
Other
Welcome all visitors and handle their requests or refer them to appropriate personnel.
Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.
Maintain calendar of department activities and staff schedules and make appointments as. Make meeting arrangements including arranging and setting up facilities and equipment and preparing materials.
Maintain confidentiality of information.