DescriptionIsla Grand Beach Resort has an outstanding opportunity for a results-focused, highly driven and experienced Administrative Assistant. The Administrative Assistant will execute administrative policies determined by or in conjunction with executives by performing the following responsibilities.Responsibilities
- Coordinates Various Manager's calendar, scheduling appointments and conference calls (where applicable)
- Composes routine and complex correspondences including agenda, notices, minutes, resolutions, memos, confidential correspondences, reports, strategic plans, and other documents
- Coordinates month-end, and quarterly review books
- Screens manager's incoming telephone calls and incoming correspondences
- Arranges travel plans and itineraries; compiles documents for travel related meetings
- Addresses/manages internal and external client concerns
- Greets visitors and directs them to the appropriate area or member
- Professionally administers overflow of incoming phone calls
- Ensure calls are routed to appropriate department as requested by client
- Updates telephone directory as necessary
- Prepares daily inventory and units sold reports
- Assists with marketing events as needed
- Updates client records as needed
- Attends weekly department meetings
- Answers incoming phone calls and directs to the appropriate department
Requirements
- Associates degree or equivalent from two year College or technical school; or one year related experience and/or training; or equivalent combination of education and experience
- Familiar with Hotel Property Management System or Restaurant Point of Sale System (preferred but not required)
- Experience in identifying solutions in relation to workflow and service (preferred but not required)