Senate Deputy Archivist for Senators' Offices
: Job Details :

SummaryThe Secretary of the Senate's Senate Historical Office is seeking a Deputy Archivist for Senators' Offices. The complete vacancy announcement and application may be found on the United States Senate Career Page at This job is open to

• The publicU.S. Citizens, Nationals or those who owe allegiance to the U.S.

DutiesThis is administrative work evaluating, accessioning, describing, and retrieving official records of the Senate as dictated by Title 44 of the U.S. Code, Section 2118. Work includes advising and assisting in the proper archiving of Senate records and advising on proper archiving of Senators' papers. Work is bound by Secretary of the Senate policies and procedures; the U.S. Senate Handbook; and the Senate Ethics Manual, but requires independent judgment in setting priorities and handling assignments.The complete vacancy announcement and application may be found on the United States Senate Career Page at Requirements Conditions of Employment

• For conditions of employment and citizenship requirements, please visit the job announcement on the United States Senate Career Page at

QualificationsPHYSICAL DEMANDS AND WORKING ENVIRONMENTWork is performed in an office environment with exposure to everyday risks and discomforts, and requires the use of normal safety precautions. Work is essentially sedentary but does require travel between offices and the National Archives. Work also requires walking, standing, bending, and carrying items up to 40 pounds, such as books, papers, and small parcels. Regular, predictable, and punctual attendance is required for performance of duties. Work also requires physical presence in the office, except as otherwise required by the Office of the Secretary.MINIMUM QUALIFICATIONSWork requires an ALA-accredited master's degree in library, information, or archival science, or an equivalent master's degree, with five years of experience in archiving, including at least two years of experience in digital archives and in managing and preserving electronic records and curating born-digital content. Work with congressional collections preferred. The work also requires the following knowledge, skills, and abilities:In-depth knowledge of the archival functions of appraisal, arrangement, and description, and the additional digital curation procedures that ensure the authenticity, integrity, and security of born-digital content.Working proficiency with current tools, methodologies, and best practices for managing the long-term preservation of electronic records.Knowledge of metadata best practices, as related to preservation and digital stewardship.Knowledge of general copyright, donor restriction, privacy, and ethical issues related to donating a senatorial collection to a research institution.Ability to inspire, train, and provide guidance to staff on preserving Senators' records of service.Familiarity with web archiving applications and methodologies for the acquisition of web content, including social media. Demonstrated ability to communicate effectively with a wide variety of stakeholders, both internal and external to the Senate.Ability to interact positively with Senators and staff at all levels of the organization, with tact and diplomacy.Ability to maintain confidentiality and exercise discretion.Ability to pay attention to detail and protocol.Experience with project management and demonstrated ability to prioritize projects and resources, work independently on multiple projects and priorities, and work well under pressure and time constraints.Demonstrated ability, willingness, and desire to learn new things and take initiative.Ability to routinely move boxes up to 40 pounds and to occasionally ascend/descend ladders or stairs.PREFERRED QUALIFICATIONSKnowledge of U.S. History and the Senate as an institution.Ability to distinguish Senators' permanently valuable historical records from other types of records.Demonstrated ability to coordinate with others to articulate a vision for an area of work, set a strategy for implementing it, and set goals and later evaluate the degree of success in accomplishing them.Demonstrated ability to work in a team-oriented setting with fellow staff members toward the institution's and Senators' offices goals.Experience with command-line interfaces, scripting languages, relational databases, and coding.Experience with data standards for format and technical interchange.LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTSDigital Archivist CertificationSecurity clearance is not required at hire, but it may be necessary for the candidate to obtain a clearance once in the position.EducationSee minimum qualifications above for education details and Licenses & Certifications.Additional informationThe Secretary of the Senate is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws.This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email ...@sec.senate.gov with Applicant Accommodation in the subject line.No moving, relocation or pre-employment travel expenses will be paid for this position, or while in application for this position.

• BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.Your application will be evaluated by a panel on the quality and extent of your total accomplishments, experience, and education. Qualified candidates may be selected for an interview.

• BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required DocumentsAs a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.Application, Cover Letter, Resume, Veterans' Preference Application, if applicableIf you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees fromschools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply All applicants must use the link above and follow instructions.DO NOT submit any paper application materials or resumes via U.S. Postal Mail or in person. All applicants MUST use the online employment application.Agency contact informationEmail...@sec.senate.govAddressSecretary of the Senate, Human ResourcesHart Senate BuildingWashington, DC 20510Next stepsCandidates will be contacted if granted an interview.
• Fair and TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required DocumentsApplication, Cover Letter, Resume, Veterans' Preference Application, if applicableIf you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees fromschools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.How to Apply All applicants must use the link above and follow instructions.DO NOT submit any paper application materials or resumes via U.S. Postal Mail or in person. All applicants MUST use the online employment application.Agency contact informationEmail...@sec.senate.govAddressSecretary of the Senate, Human ResourcesHart Senate BuildingWashington, DC 20510Next stepsCandidates will be contacted if granted an interview.Fair & TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request