Salary: $21.91 - $28.48 Hourly Location : Beaufort Job Type: Full-Time Job Number: 202400317 Division: Infrastructure Department: Stormwater Administration Opening Date: 08/27/2024 Closing Date: Continuous FLSA: Non-Exempt DescriptionJOB SUMMARY The Senior Administrative Assistant performs complex administrative duties in support of a department or division. Responsibilities include: providing confidential administrative support; reviewing timesheet and payroll information; providing information to the public regarding routine legal procedures; providing secretarial support to various committees, commissions, or managers; attending meetings; drafting and distributing minutes; editing and formatting documents/letters/reports; explaining Department policies, procedures, and regulations; and performing related duties. Examples of DutiesESSENTIAL FUNCTIONS
- Prepares documents and agendas for each Board.
- Prepares varied and complex department documents, records, reports, and forms requiring knowledge of programs, policies and procedures.
- Researches, compiles, consolidates, and/or tabulates information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness; and distributes upon approval.
- Answers department telephones, provides assistance, requested documents and information; refers callers to other staff members as appropriate; and takes messages.
- Assists with specialized projects to support administrative processes of the department; coordinates activities with other departments as needed.
- Performs a variety of moderately complex and specialized secretarial functions, e.g., real-time transcription during meetings, formalizing transcription into meeting minutes, records retention and management; gathers, and prepares data; may oversee the work of clerical support staff.
- Performs a variety of critical record keeping duties, maintains filing systems and relevant materials appropriate to the Board.
- Receives telephone inquiries and concerns, ascertaining the nature of the call, and resolving personally, or directing it to the appropriate individual or department.
- Prepares, composes, types, copies, and proofreads specialized forms and records; generates various correspondence, articles, memos, agendas, orders, reports, forms, manuals, or other relevant materials appropriate to the assigned department.
- Reviews and processes Decal applications for access to Solid Waste and Recycling Centers for County residents.
- Provides excellent customer service to internal and external customers, and being a great team player.
- Performs related work as assigned.
Typical QualificationsEducation and Experience:
- Requires a high school diploma or equivalent.
- Four (4) years of administrative support or related work experience; or an equivalent combination of education and experience.
Licenses or Certifications:
Supplemental Information All applicants tentatively selected for a position with Beaufort County Council will be required to submit to urinalysis to screen for the illegal use of drugs and to a background check prior to appointment. Employment is contingent upon clearing both the drug screening and background investigation. We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term & short-term disability, holidays, vacation, and sick leave. To learn more details, please the Beaufort County Human Resources website.