Job Type Full-timeDescriptionPosition Title: Senior Administrative Assistant Reports to: Operations ManagerLocation: Atlanta, GAEmployment Status: Full-TimeFLSA Status: Non-ExemptPosition Summary: Aldevra is currently seeking qualified Senior Administrative Assistants to support the Centers for Disease Control (CDC) in Atlanta, GA for their Business Support Services. The ideal candidate will already align with our core values ofSOAR (Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven and Relentless Pursuit of Quality). This position is contingent upon contract award.DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following:
- Perform independent research and in-depth analysis of program requirements, budgetary constraints, regulatory limitations, and agency policy to ensure accurate interpretation and to provide efficient and effective service.
- Provide overall guidance and technical assistance to staff regarding the correct documents needed for administrative, operational and programmatic processes.
- Use discretion and judgment to ensure assignments and general business operations are compliant with management policies and consistent with the organization's mission and objectives.
- Monitor customer service requests mechanisms and provide oversight of internal tracking, control and contribute to developing enhancements and refinements to these systems and processes.
- Maintain the necessary controls, procedures, and evaluation tools for federally established procurement, property, facilities and/or programs.
- Maintain a variety of tracking tools and spreadsheets using basic and advanced functions of a variety of types of software.
- Maintain accurate and organized business processes for the work area.
- Prepare and submit oral or written reports, assessments, briefings and reconciliations as required by management policies, procedures, and regulations for review, tracking or internal workflow analyses, process improvement or other assessments.
- Coordinate and facilitate communications between NCIPC and other CDC components (OAS, OFR, OHS, OD, etc.) to support business operations.
- Serve as liasion for leadership and facilitates responses to inquiries concerning general policies and procedures related to program operations and support services.
- Carefully develop and draft communications to ensure appropriate consideration is given to current internal (processes/resource/objectives) and external (political/social/legal) work environment.
- Track correspondence responses to information requests requiring leadership attention to ensure timely response or actions and assuring deadlines are met consistent with management policies.
- Manage logistical support for various meetings and activities critical to business operations.
- Participate in meetings including presentation, preparing and set-up
- Develop distribution channels for meeting minutes, office policies, and other communications internal and external to NCIPC.
- Manages and schedules all annual meetings utilizing the CDC Conference Room Scheduling System (CRSS).
- Assist with employee in/Out boarding processing.
- Provide general project support services as well as back up administrative duties as assigned
- Distribute mail on a daily basis and maintain copiers.
- Process time and attendance in TASNet and maintain appropriate files with leave slips.
- Assist with training new contractors for on CDC systems for administrative roles.
- Maintain calendars and manage conflicts.
- Monitor and update ULOs as needed.
- All other duties as assigned.
- All other duties as assigned.
About UsAldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value.Recent accolades include:
- Inc. 5000 Fastest-Growing Private Companies in America No. 3359 on the 2024 list
- Foodservice Equipment Reports 2024 Top Dealer
- VETS Indexes 5-Star Employer for 2024 Employer Awards
- Foodservice Equipment & Supplies magazine 2024 Distribution Giants list
- Great Expectations Award for Outstanding Growth in 2023
- Strata GPO Top 10 Dealer
- RATIONAL2024 Premium Partner Award
- Great Place to Work
- 2024 Military Friendly Employer Gold designation
- 2023 HIRE Vets Medallion Award
- ENERGY STAR Partner
- Department of Defense Military Spouse Employment Partnership Small Business Partner
- Army Partnership for Your Success (PaYS) Partner #911
Learn more about us at aldevra.com.RequirementsSecurity Requirements:
- Must be able to obtain a government Public Trust clearance.
This position requires passing an extensive background check. Qualifications:
- Minimum 2 years of relevant experience
- Associates degree or higher or 5 years relevant experience in lieu of degree
- Possess strong interpersonal, analytical and communication skills, be customer-oriented and flexible.
- Experience and skills creating and maintaining SharePoint sites, pages, apps and tools and using Office 365 products.
- Experience and skill in preparation of written and oral responses for inquiries, reports and presentations are also required for this position.
- Superior written and oral communication skills.
- Good interpersonal skills to coordinate work that will engage a wide range of programs, issues and staff from a variety of professional backgrounds.
- Valid driver's license
- Excellent attention to detail; accurate data entry
- Customer Focused and team-oriented work ethic
- Able to multi-task efficiently and accurately, focusing on quality
Veterans and Military Spouses are encouraged to apply. We offer you a generous benefits package including:
- Medical, Dental and Vision
- Short Term and Long-Term Disability
- Life Insurance
- Paid Time Off
- Employee 401(k) with company match
- Professional Team Environment
Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristic protected by law.