Summary Operating Title Senior Administrative Assistant, Student Affairs Long Classification Title Senior Administrative Assistant Campus Location Concord Department UNHL Academic Support Services Summary of Position The UNH Franklin Pierce School of Law Senior Administrative Assistant for Student Affairs provides diverse and high level administrative and operational support to the Assistant Dean for Students and Chief of Operations and Coordinator for Student Life and Operations. This position serves as a liaison between staff/students/faculty and the student life office s and services as a single point of contact for this office.Acceptable minimum level of education Associate's Acceptable minimum years of experience 3 years Additional Job InformationPosting Number PS4853FY25 Other minimum qualifications
- Associate Degree and three years of related experience or a combination of higher education.
- Excellent written/oral communication and interpersonal skills.
- Strong organizational skills.
- Ability to prioritize workload effectively.
Additional Preferred Qualifications
- Bachelor's degree.
- Ability to set priorities and coordinate multiple projects.
- Ability to perform detailed work accurately and efficiently.
- Ability to take initiative, meet deadlines, and thrive in a fast-paced, changing environment.
- Ability to work professionally with a wide variety of people.
- Ability to maintain strict confidentiality.
- Working knowledge of office equipment such as computer, copier, postage machine, etc. Knowledge and experience with office software including Word, Excel, Power Point, Access, Canvas, Box, Outlook, and the internet.
- Ability to work collaboratively and to foster trust and support among varied constituencies.
- Ability to work independently with minimal supervision.
- Willingness to self-start and learn new tasks.
- Ability to improve the level of quality by offering suggestions, designing, and implementing new systems and programs; taking action to meet faculty/student needs; and ensuring work achieves quality standards.
- Ability to sit at a computer for long periods of time.
- Ability to bend and lift files and paper supplies as needed.
- Ability to move around the building.
Salary Information Salary is complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.Quicklink for Posting Percent Time Information (FTE) 1.00 Grade 12 EEO Statement The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.Institution Information University of New Hampshire Franklin Pierce School of Law is an intimate, innovative law school, committed to developing students who enjoy challenging dialogue from the first moments of orientation, embrace practice-based learning, and stand ready to join the ranks of alumni who are global leaders in intellectual property, general practice, public interest and social justice, and commerce and technology. Our Legal Residency program allows students to work in their fields of interest for up to a full semester while receiving credit and our Daniel Webster Scholar program is the only practice-based bar exam alternative in the nation. Our faculty consists of practitioners experienced in their fields of interest. The small student/faculty ratio promotes collaboration and collegiality. Accredited by the American Bar Association, UNH Franklin Pierce is located in Concord, New Hampshire, home to the state's legislature, state offices, as well as local, state and U.S. federal courts. Concord is just an hour's drive from Boston, and we are located less than an hour from mountains, lakes, and the Atlantic Ocean.The UNH Diversity Resource Guide with information and programming available in the seacoast area, New Hampshire and the region can be found here: Posting Details Posting Date 09/26/2024 Open Until Filled Yes Closing DatePosting Open to Internal Candidates Only? No Interested Internal Candidates Exist? No Job Category Hourly Staff (Non-Exempt) Appointment Type Regular If TERM position provide projected end dateEquipment/InstrumentsDrivers License and Physical Requirements. Please check all items that apply. None applicable
Duties / Responsibilities Job Duties Duty/Responsibility Administrative Support for Assistant Dean for Student Affairs and Chief of Operations
- Support the Assistant Dean for Student Affairs and Chief of Operations by drafting, editing and sending all correspondence related to student affairs, including Rule 36 forms, Letters of good standing, Withdrawal and Leave of Absence communications and transfer letters, and coordinating these materials with the Registrar's office as appropriate.
- Support the Assistant Dean in the management of office related activities and expenses, including managing P-card transactions, Reimbursement forms, invoices, MOU's and contracts.
- Support the Assistant Dean and Coordinator of Student Life with event coordination including but not limited to Commencement ceremonies, Orientation events, and other student events. Responsibilities include approving events through the EMS software system, event detail coordination, contract management, sending communications, ordering food, handing set-up/clean-up, registration, etc.
- Support the Assistant Dean for Students and Student Life Coordinator with student organization event management as needed.
- Serve as the main point person for external student housing including serving as the main point of contact with VeryApt, answering incoming student questions as needed, communicating with landlords about posting on VeryApt, etc.
- Serve as the main point person for UNH Law's 4 student houses including communicating with incoming and returning student renters about their leases, maintaining copies of leases, overseeing and supervising the wait list and policies for wait list (in coordination with the Assistant Dean), liaising with the Assistant Dean concerning the housing annual charges and budget, communicating with Facilities concerning housing concerns related by the students, serving as a main point of contact to students while they are renting for questions or concerns and refer students to the appropriate parties to resolve their issue.
- Oversee the parking program including managing the permit process and addressing complaints and concerns.
- Manage the Student Life budget.
- Oversee the hiring process through PeopleAdmin for student workers.
- Provide assistance and support to other UNH Law administrative support team members.
Duty/Responsibility
- Performs other duties as assigned.
Duty/Responsibility
- Maintain confidentiality in communicating sensitive information and in handling confidential materials.
- Review and implement new systems or operating procedures.
Supplemental Questions Required fields are indicated with an asterisk (*).
Documents Needed to Apply Required Documents Resume/Vita Cover Letter Diversity Statement Optional Documents