Salary : $29,124.16 - $38,833.60 Annually Location : Florence, Alabama Job Type: Staff Division: Academic Affairs Department: Teaching, Learning, & Leadership Opening Date: 09/26/2024 FLSA: Non-Exempt Job openings are posted for a minimum of seven days. This job may be removed from posting boards and filled any time after the minimum posting period has ended. The posted salary and/or position title may be adjusted dependent on the successful candidate's education, experience, and unique qualifications as they relate to the position. Description This position is responsible for providing routine assistance and administrative support to the department chair, department, faculty, and staff. Additional responsibilities include acting as a receptionist and liaison to visitors and potential program participants. Essential Job Duties
- Responsible for all office correspondence including answering/responding to phone calls, voicemails, emails, faxes, memos, letters, and greeting guests/students that come into the office;
- Build, maintain, and update schedule of classes each term, including working with the chair(s) to schedule classes considering faculty loads, classroom availability, course sequence and coordination with the catalog;
- Generate multiple forms, in both electronic and paper formats for:
- Faculty course load sheets, as well as workload sheets such as overload, release time, and independent study;
- Employment forms for adjuncts, including EPAFs;
- Forms related to budgets, book orders, budget transfers, budget requests, requests to hire, and travel reimbursements;
- Financial forms such as work orders, requisitions, purchase orders, etc.;
Assist with hiring, training, and supervision of work-study students; Receive, sort, and disperse office mail; Maintain calendars of appointments and important dates; Maintain inventory of office supplies and places orders as needed; Process catalog and curriculum changes; Verify faculty grade submissions; Assign students to departmental advisors, maintain student files, release advisor holds, enter registration permits, as needed and, provide PIN numbers; Assist with accreditation documentation; Work with the bookstore each semester regarding student book lists; Assist with procuring textbooks/desk copies for faculty; Assist new faculty and staff with office setup - coordinate with ITS, order supplies, etc.; Provide clinical badges for all online students; Provide administrative support for summer SOAR sessions; Assist with enrollment management efforts; Perform all other duties as assigned. ADDITIONAL DUTIES: To be determined. Minimum Qualifications
- High school diploma/equivalent is required;
- Some college education is preferred;
- Three years of related experience is required.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Ability to effectively operate a PC and currently-utilized software solutions (Office 365), as well as to quickly learn new software programs;
- Knowledge of Banner;
- Organizational and interpersonal skills;
- Ability to multi-task and work in a fast-paced environment, with little supervision;
- Ability to interact comfortably with a diverse array of students, faculty, staff, administrators, parents, visitors, and the community;
- Ability to understand the formal/informal department and university goals, standards, policies, and procedures which may include some familiarity of other departments within the school/division;
- Ability to make decisions and establish work priorities on essential, procedure-oriented operations;
- Ability to establish and maintain effective working relationships with all levels of constituents;
- Ability to be sensitive to the needs of economically- and educationally-disadvantaged participants;
- Ability to communicate effectively, both verbally and in writing;
- Ability to type at an efficient rate of speed using modern technology;
- Ability to utilize computerized databases and tracking systems;
- Ability to maintain accurate budget records.
Special Instructions to Applicants Applicants must upload a cover letter and resume at the time of application. For questions, please email ...@una.edu or call 256.###.#### and select option #2. Selecting an option other than #2 will result in a delayed response. UNA is an equal opportunity employer committed to achieving excellence and strength through diversity. UNA seeks a wide range of applicants for this position so that one of our core values, ethnic and cultural diversity, will be affirmed. UNA is a smoke-free campus. Staff Benefit Summary - For more details regarding each benefit listed below, please visit the HR website at or click on the links below. UNA has a fully-insured group health insurance program with , which includes medical, prescription drug, vision, psychiatric, and substance abuse benefits for full-time university employees, and their eligible dependents. The University covers the full individual premium for eligible employees. Blue Cross Blue Shield of Alabama Health/Vision/RX - Monthly Premiums Tier Employee Cost UNA Cost Total Premium Employee $0.00 $557.95 $557.95 +Child(ren) $362.65 $557.95 $920.60 +Spouse $557.94 $557.95 $1,115.89 +Spouse & Child(ren) $641.08 $557.95 $1,199.03 UNA also provides dental coverage through The University covers the full individual premium for eligible employees. Blue Cross Blue Shield of Alabama Dental - Monthly Premiums Tier Employee Cost UNA Cost Total Premium Employee $0.00 $27.54 $27.54 Family $36.34 $27.54 $63.88 UNA provides all eligible employees with basic life insurance at no cost to the employee. The basic life coverage level is 1.5 times the covered employee's annual base salary with a maximum benefit of $400,000. Included with your basic life coverage is Accidental Death and Dismemberment coverage at 3 times the covered employee's annual salary. The provider for this coverage is As a member of the , eligible employees have life benefits available through the TRS. Also, for eligible active employees, a death benefit of the payment of accrued sick leave is paid to the employee's beneficiary by the University. This coverage provides benefits after a 90-day period of disability. The monthly benefit is 60% of the covered employee's monthly base salary not to exceed $10,000 per month. The cost for this benefit is paid in full by the University for eligible employees and the provider for this coverage is Retirement Plans The is a defined benefit plan in which participation is mandatory for eligible employees. Eligible employees are categorized by the TRS as Tier I or Tier II members. Rates below are effective as of October 1, 2023
- Tier I - Employee contribution rate is 7.5% for regular employees and 8.5% for law enforcement employees.
- Tier II - Employee contribution rate is 6.2% for regular employees and 7.0% for law enforcement employees.
- this retirement plan is a voluntary, supplemental, deferred compensation plan. - this plan is a voluntary, supplemental, deferred compensation plan offered by the Retirement Systems of Alabama. The University provide a $6.00 per month credit to eligible employees to offset the cost(s) for supplemental, voluntary benefits. All full-time regular employees are eligible for this benefit on the first day of the month following the completion of 90 days of employment.
- Flexible Spending Accounts - HealthEquity
- Cancer Insurance - Allstate
- Short-Term Disability Insurance - Fort Dearborn Life
- Life Insurance - Symetra
- Accident Coverage - Symetra
- Critical Illness Insurance - Symetra
- Hospital Indemnity Coverage - Symetra
- Vision Insurance - VSP
- Air Evac Lifeteam
- Long-Term Care Insurance - LTCi Plans
UNA provides remission of tuition to eligible employees and to their spouses and qualified dependent children. Paid Time Off - Annual leave is accrued for each hour worked. During the first 2 years of employment, the accrual is 10 workdays. After completion of 2 years of continuous service, eligible employees are entitled to 12 days of annual leave and, for each additional year of service, annual leave is increased by one day per year to a maximum of 20 days after 10 years. - Full-time regular staff members are entitled to 96 work hours (12 workdays) of sick leave each year at the employee's regular rate of pay regardless of length of service. - Full-time, regular staff employees are eligible for paid holidays. 01 Do you have a high school diploma or equivalent?
02 Do you have some college education?
03 Do you have at least three years of related experience?
- No, I do not have any related experience.
- Yes, I have related experience, but less than three years.
- Yes, I have five or more years of experience.
- Yes, I have at least three years of related experience.
Required Question