Senior Administrative Coordinator
: Job Details :

This position supports the work of the Office of International Programs and Partnerships, including the work of the Associate Provost and IPP Directors (Study Abroad, ONIF, Global Learning, and Operations). The position directly reports to the Director of Operations for IPP. Position Specific Responsibilities/Accountabilities Provide administrative, logistical and clerical support to the IPP team, and especially the Associate Provost, to help advance IPP's mission and vision. Provide logistical support to ensure efficient operation of IPP, including overall organization, such as organizing meetings, maintaining calendars, and organizing delegation visits. Provide administrative support, including handling correspondence, processing reports, securing documents including sensitive information through paper and electronic filing systems, maintaining adequate supplies and office equipment. Support event planning logistics for events for IPP, including space reservations, catering, setup, and attendance management. Assist with marketing and promotion including printing, design, and social media posts, and support website content management as needed. Support financial-related tasks in Workday and with Student Financial Services. Process invoices, faculty awards, expense reports, and prepare memos and other forms. Monitor, review and reconcile appropriate expenses, purchases, and reimbursements per budget, and process account transfers and changes as appropriate. Support HR related matters including support for onboarding new team members. Maintain a checklist of onboarding tasks and update resource list to share with new and current team members. Assist team with technology needs as appropriate. Liaise with faculty/staff/university offices, departments, schools, and colleges to support the work of IPP, and attend related campus events as needed. Perform other duties as assigned or requested. Loyola Marymount University Expectations Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service. Requisite Qualifications Typically, a Bachelor's degree or equivalent in related administrative experience. Incumbent will be expected to continue upgrading knowledge, skills and abilities, and stay informed of global education training, trends, and best practices. Experience performing a variety of administrative duties to support an office, department, school/college, academic program, or unit, ideally related to international education. Experience with presentations and marketing is a plus. Excellent verbal, written, and interpersonal communication skills to communicate effectively and professionally with different constituencies including institutional partners, faculty, staff, senior administrators, students and their parents/families. Advanced proficiency in Microsoft Office suite including Word, Excel, PowerPoint. Familiarity with campus software platforms and data management systems and practices, including relational databases, preferred. Ability to use initiative, independent judgment, tact, and diplomacy. Ability to organize and prioritize multiple complex tasks and projects both independently and collaboratively in a fast-paced environment, including excellent follow-up and attention to detail. LMU is dedicated to Diversity, Equity, and Inclusion with the goal to actively cultivate an anti-racist institutional climate that supports inclusive excellence and fights systemic oppression. Successful candidates will be dedicated to challenging themselves and their colleagues to be actively anti-racist and work toward greater diversity, equity, and inclusion in the profession. **For full consideration, please upload a cover letter and resume in the attachments section. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position. #HERC# #HEJ# Staff Regular Salary range $25.19 - $31.49 Salary commensurate with education and experience. Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.) Founded in 1911, Loyola Marymount University is a Carnegie classified R2 institution rooted in the Jesuit and Marymount traditions. We are committed to fostering a diverse academic community rich in opportunity for intellectual engagement and real-world experience. We enroll an academically ambitious, multicultural, and socioeconomically diverse student body. We recruit, retain and support a diverse faculty committed to excellence in teaching, research, scholarship and creativity. Our three campuses are rooted in the heart of Los Angeles, a global capital for arts and entertainment, innovation and technology, business and entrepreneurship. LMU is a unique and rewarding place to work. As you consider your employment opportunities with our institution, we encourage you to take the time to learn about the university community and how it distinguishes us from other places of employment. We are proud of the programs, benefits and services we provide our community. We strive to ensure an inclusive environment in all aspects of campus life that fosters a strong sense of trust and mutual respect. EEO Statement Loyola Marymount University is an equal employment opportunity employer and prohibits unlawful discrimination on the basis of race, religious creed (including religious dress and grooming practices), color, national origin (including language and language use restrictions), ancestry, disability (mental and physical) including HIV and AIDS, legally protected medical condition (cancer-related or genetic characteristics), denial of Family and Medical Care Leave, marital status, sex (including pregnancy, childbirth, breastfeeding or related medical condition), gender, gender identity, gender expression, age 40 or over, military or veteran status, sexual orientation, genetic information or any other bases protected by federal (including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990), state or local law. The University does not discriminate on these bases, or any other basis protected by law, in the administration of any of its education or admissions policies, scholarship or loan programs, athletics, and other school-administered policies and programs, or in its employment policies and practices. All University policies, practices, and procedures are administered in a manner consistent with LMU's Jesuit identity and character. To learn more about the University's Statement of Non-Discrimination policy and related grievance procedures, click here. To report questions or concerns about sex-based discrimination, please contact Sara Trivedi, our Title IX Coordinator, at ...@lmu.edu or 310.###.####. To learn more about Federal & State Employment Notices, click here: