Senior Administrative Coordinator Lancaster Mount, PA 17554 (Hybrid)Join New Story Schools, a leading special education provider dedicated to making a lasting impact on students' lives. We serve children and young adults ages 5-22 in grades K-12 across multiple locations in Pennsylvania and Ohio, partnering with families and school districts to create a safe and empowering space for growth and development. Our schools offer small class sizes, individualized learning plans, and a supportive environment where students are empowered to succeed academically and socially. What we offer:
- Medical, Dental, Vision, and Health Savings Account (HSA)
- Company-paid Short-Term Disability and Life Insurance
- Voluntary Life Insurance, Long-Term Disability, Hospital, and Accident Coverage
- Paid time off and paid holidays
- Tuition reimbursement
- 401K with 100% vested company contribution
- Healthcare, dependent care, and commuter Flexible Spending Accounts (FSA)
- Employee Assistance Program (EAP)
- Wellness Incentive Program
- Employee Discount Program
- Rewards program which allows you to earn points to purchase items
- Mileage reimbursement (when traveling to other locations)
Job Responsibilities:
- Manage administrative functions and support operations remotely, including maintaining virtual files, organizing online resources, and ensuring access to necessary tools.
- Regularly visit and work onsite at schools within the designated region, typically 1-2 days per week.
- Develop, implement, and improve administrative processes to enhance operational efficiency and achieve organizational goals.
- Review and analyze operational data to provide actionable recommendations to senior leadership.
- Coordinate virtual meetings, webinars, and team activities to foster a connected and productive work environment.
- Organize and manage schedules for team members, senior leadership, or departments, managing both virtual and in office meetings.
- Arrange virtual meetings, video conferences, and online appointments, ensuring all participants are well-prepared and agendas are shared in advance.
- Organize meetings, conferences, and appointments, ensuring necessary logistics are handled for both in-person and remote attendees.
- Direct and coordinate the development of office managers and administrative assistants.
- Draft, review, and distribute communication materials, reports, and presentations.
- Maintain and regularly update contact lists, databases, and other documentation in shared online systems.
- Provide support for project planning and execution, coordinating digital resources, tracking timelines, and monitoring project progress.
- Support budget management by tracking expenses, processing invoices, and maintaining records.
- Identify opportunities for cost savings or process improvements where applicable.
Qualifications:
- Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum 3 years in an administrative, coordinator, or similar role
- Ability to travel locally and work onsite 1-2 days per week.
- Ability to work independently, prioritize, and manage multiple remote tasks effectively.
- Demonstrate ability to manage high-level projects and exercise independent judgment on significant matters.
- Strong critical-thinking skills, able to anticipate needs and address issues proactively.
- Adaptable to changing priorities, workflows, and technology in a remote environment.
- Proficiency in MS Office Suite, Google, and other collaboration tools.
- Strong verbal and written communication skills, able to correspond effectively across remove and in-person settings.
- Strong attention to detail, independent multitasking abilities, and efficient time management.
- Positive, professional, and capable of collaborating across remote and in-person environments.
Preferred/Nice to have:
- Previous supervisor and/or managerial experience.
New Story and its affiliated schools are proud to be equal opportunity employers, celebrating diversity and inclusion in the workplace. We are committed to creating a safe, supportive, and drug-free environment for both our employees and the students we serve. We encourage candidates from all backgrounds to apply.