Position: Senior Commercial Loan Assistant Department: Loan Administration Job Status: Full-Time FLSA Status: Non-Exempt Grade: 10 Reports to: VP/Loan Administration Manager Amount of Travel Required: Local Travel as required Positions Supervised: None POSITION SUMMARY Provides administrative and clerical assistance for Commercial Loan Officers in the development of commercial relationships. Plans, organizes, and directs training activities for new and existing employees. Provides support to VP/Loan Administration Manager and AVP/Quality Control Manager. ESSENTIAL FUNCTIONS
- Prepares a variety of documents; new business loans, modification, file comments, etc.
- Prepares new commitment letters from Board approvals or loan proposals.
- Reviews loan documents prepared in-house and by outside counsel and prepares loans for funding and booking.
- Completes the compliance/doc checklist for each new transaction. Follows all policies and procedures related to compliance for loan closings and on-going account maintenance.
- Contact Attorneys on missing documents or document corrections.
- Obtains flood determinations and follows all policies and procedures related to properties located in a flood zone.
- File new UCC filings, and track UCC continuations and amendments. Reviews UCC's filed by Attorneys to assure filing and enter into iLien for tracking.
- Assist loan officers with customer account problems and requests; forwards to appropriate department when necessary.
- Completes a variety of task for Commercial Loan Officers and Relationship Managers.
- Assists in training new and existing employees.
- Create learning plans and sessions to provide adequate and consistent training for new hires.
- Stays abreast of all changes within the Bank in order to update training curriculum and procedures.
- Provides backup to VP Loan Administration Manager and AVP/Quality Control Manager for required reporting and follow-up on the document exception report.
- Must complete BSA, AML, and other Regulatory and Continuing Education as assigned.
- Must adhere to all bank and regulatory policies and procedures specific to position.
- Perform additional duties as needed.
POSITION QUALIFICATIONS Competencies
- Attention to Detail
- Job Knowledge
- Organizational Relations
- Organizational Skills
- Problem Solving
- Time Management
EDUCATION/EXPERIENCE/SKILLS
- Associate's degree or the equivalent work-related experience required.
- At least 5 years of relevant work experience required.
- Knowledge of various programs related to job function.
- Excellent verbal and written communication skills.
- Working knowledge of Microsoft Office (Word and Excel) required.
- Ability or organize, prioritize, meet deadlines and balance numerous tasks at the same time.
PHYSICAL DEMANDSPhysical Demands Stand: O (Occasionally) Walk: O (Occasionally) Sit: C (Constantly) Handling / Fingering: N (Not Applicable) Reach Outward: N (Not Applicable Reach Above Shoulder: N (Not Applicable) Climb: N (Not Applicable) Crawl: N (Not Applicable) Squat or Kneel: N (Not Applicable) Bend: N (Not Applicable) Lift/Carry 10 lbs or less: N (Not Applicable) 11-20 lbs: N (Not Applicable) 21-50 lbs: N (Not Applicable) 51-100 lbs: N (Not Applicable) Over 100 lbs: N (Not Applicable) Push/Pull 12 lbs or less: N (Not Applicable) 13-25 lbs: N (Not Applicable) 26-40 lbs: N (Not Applicable) 41-100 lbs: N (Not Applicable) N (Not Applicable) Activity is not applicable to this occupation. O (Occasionally) Occupation requires this activity up to 33% of the time (0-2.5+ hrs/day) F (Frequently) Occupation requires this activity from 33%-66% of the time (2.5-5.5+ hrs/day) C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day) Other Physical Requirements None Westfield Bank has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. JOB CODE: 1000690