Are you excited about healthcare communications? Are you ready to join a growing team of communications professionals? Ripple Effect is seeking a proactive and organized Senior Communication Associate/Events Coordinator with governmental, non-profit, and/or corporate event-planning experience to join Ripple Effect's Communication and Outreach Division. This position will use a combination of your skills in events management, including logistics, planning and project management, programming, measurement, client relations, and communications. It will involve working with a mix of clients and corporate colleagues. If this position sounds of interest, there's a place for you here at Ripple Effect! We are a diverse, progressive, and engaging work environment. We offer a multitude of incentives and flexible work options that work for you and your lifestyle. General Information
- Job Code: PRO-CM-03
- Location: Ripple Effect Headquarters - Rockville, MD
- Employee Type: Exempt, Full-Time Regular (Ask our recruiters about flexible work arrangements)
- Telework: Partial
- Clearance: None
- Number of Openings: 1
- Travel Required: This position may require national travel
- Salary Range: $69,615.94- $80,058.33 (how we pay and promote)
Responsibilities
- Lead and coordinate high-visibility tasks to lead a large range of events across multiple clients. Management responsibilities include but are not limited to, initial planning, logistics, vendor management, implementation, tracking progress on task deliverables, timelines, quality, and final event measurement reporting.
- Participate in client meetings, including creating agendas and slide development, facilitating meetings, taking notes, and tracking action items.
- Develop and maintain excellent relationships with clients and vendors.
- Manage all components of the event's lifecycle (pre-, day-of, and post-event) including building and managing event budgets, creating and monitoring registration sites, uploading content on websites, drafting event-related emails, plans, and social media, developing vendor RFPs, sourcing, negotiating, and selecting vendors, securing room blooks, making travel arrangements, responding to attendee and client questions, providing day-of support, reviewing and analyzing survey responses, drafting and reviewing meeting summaries, and reconciling invoices.
- Manage a shared conferences email box and respond to event attendees' questions.
- Prepare, edit, compile, and distribute conference materials such as digital or hard copy program books, agenda, briefing materials, PowerPoints, travel and hotel information, etc.
- Prepare post-event reports including event summaries, key insights and take-aways, and event metrics.
- Contribute to communications outreach strategies and audience-specific tactical implementation plans.
- Create social media promotional campaign timeline and develop content for events and other initiatives.
- Build monthly and quarterly content plans, email marketing campaigns, and newsletters.
- Perform other duties related to the core functions of the role.
RequirementsMinimum Education and Experience
- Completed Bachelor's degree
- 6 or more years of professional experience
- 4 years of relevant communications task coordination and/or events management experience
Basic Requirements
- Relevant experience leading governmental, non-profit, and/or corporate event planning initiatives
- Relevant experience managing teams and projects, including assigning and tracking assignments and helping ensure deliverables are met
- Relevant experience developing communications content and ability to provide editorial review, including familiarity with style and branding guidelines and ability to write in a range of voices, styles, and formats
- Highly organized, efficient, and extremely detail-oriented with ability to see the big picture.
- Experience creating and adhering to event planning tools
- Experience running in-person, virtual, and hybrid events
- Ability to prioritize among multiple tasks in a fast-paced, deadline-driven environment
- Excellent verbal and written communications skills for face-to-face interactions with clients, co-workers, and leadership and preparing high quality, client-ready deliverables
- Ability to learn quickly and condense complex information from diverse sources into concise, attractive, and user-friendly formats
- Intermediate to advanced skills in Word, PowerPoint, Excel and Outlook
- Working knowledge of web-based systems such as SharePoint and Teams
- Ability and willingness to report to our Headquarters office (located in Rockville, MD) or to client sites on an as-needed basis for events and meetings
To be successful at Ripple Effect, you must be able to pay attention to details, clearly communicate, work independently, and have an eagerness to learn. Learn more about what it takes to become a Rippler here. Skills That Set You Apart
- Certified Meeting Professional (CMP) and/or Certified Government Meeting Professional (CGMP)
- Experience using event platforms like Zoom, Cvent, etc.
- Experience with government consulting
- Experience with Centers for Medicare & Medicaid Services (CMS)
- Strong knowledge of social media, email marketing platforms, and digital marketing strategies and best practices
- Experience analyzing events, social media and website metrics
- Experience with policy and science communications and marketing techniques and content in the healthcare space
- Experience developing communications strategies and tactical implementation plans
- Ability to demonstrate strategic and creative skill sets
- Experience with Microsoft Planner and other project planning tools
- Experience writing proposals or with other business development activities
If you don't have all of the skills above, don't be discouraged-no resume paints a complete picture of a person. There's a good chance you're more wonderful than you think, so please apply! About Ripple Effect Ripple Effect is an award-winning women-owned small business providing professional consulting and exceptional talent for federal, private, and non-profit clients. We deliver multi-disciplinary solutions across communications & outreach, research & evaluation, policy & program management, digital transformation, and strategic staffing solutions with a focus on science, research, and healthcare domains. Hiring Process Life at Ripple COVID Response DEI Benefits Ripple Effect rewards our employees for their contributions to our mission in many ways, from competitive pay and exceptional benefits to a range of work/life programs based on your employment classification and personalized preferences. Ripple Effect is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, political affiliation, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation during the hiring process, please let us know by contacting our HR department at ...@rippleeffect.com or your recruiter. Eligibility for employment will be verified using E-verify.