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Job Posting Closes at 11:59PM on:12/15/24
Division:Finance Division
Management Level:Supervisor - 1st Line
Scheduled Weekly Hours:40
Benefit Eligibility:This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.
Description:Job Description Summary: The Purchasing Supervisor is responsible for performing supervisory work leading a team performing procurement and contracting services. Assist county leadership by providing procurement information and advice. Support complex procurement and contracting services. Oversee the development or review of statements of work for solicitations, vendor contracts, and contract negotiations. Assist manager with special or complex projects.
Schedule:This position operates on our four-day work week (Monday-Thursday). This position is hybrid, with remote work and in-office work as needed.
Compensation:
Target Hiring Rate: $103,249-$109,191.50 USD Annual Compensation will be determined based on education, experience, and skills.
Benefits: Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, flexible schedules, remote work options and more. For more information, click Here for our Total Rewards summary.
Essential Duties: - Lead the review and approval of purchase requests to ensure compliance with established policies, procedures, and legal requirements. Approve purchase orders, invitation for bids, and requests for proposals. Assist in obtaining clarification on specifications from departments.
- Guide purchasing agents on complex sourcing requests to determine the most appropriate method of purchase which may include collaboration with departments. Authorize participation in cooperative bids when it is to the advantage of the county.
- Oversee the issuance of documents for posted solicitations. Assist and guide Purchasing Agents in the review of vendor responses to solicitations to determine compliance with statement of work specifications and conditions. Authorize participation in cooperative bids when in the best interest of the County.
- Ensure vendor compliance with contract terms and conditions and confers with legal and Risk personnel to minimize county liability. Review contract and purchase order terms and conditions for appropriateness for specific goods and services.
- Oversee and conduct pre-bid conferences and public bid openings. Participate in vendor selection and recommendation and assist in contract negotiations.
- Develop and maintain vendor relations. Coordinate the review of vendor compliance with contract terms and conditions upon request. Review contract and purchase order terms and conditions for appropriateness for specific goods and services.
- Review and collaborate with internal customers on sourcing requests to determine proper source solicitation and most suitable method of procurement. Oversee vendor selection process and contract negotiations.
- Serve as designee for purchase order approvals and solicitation activities in the manager's absence.
- Recommend business process and policy changes to improve the performance of the procurement department.
- Prepare reports for manager or other county leaders.
- Ensures compliance with digital accessibility regulations, requirements, standards, and policies of all products and services purchased. Incorporates and defines accessibility requirements and responsibilities into bids and contracts and monitors compliance with contractual requirements related to accessibility. Evaluates capacity of proposed resources to meet accessibility requirements.
- Supervises staff in area of responsibility. Administers and makes recommendations for routine personnel matters affecting subordinates, including recruiting, interviewing, hiring, training, assigning, scheduling, granting leave, appraisals, and taking corrective action. Conducts performance evaluations and communicates short- and long-term goals and objectives. Submits personnel records and reports as required by the county. Assists and advises subordinates as necessary, resolves problems as non-routine situations arise, and ensures adherence to established policies, procedures, and standards. Communicates changes in policy and procedures to direct reports and implements them as directed.
- Other duties as assigned.
Qualifications: Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click apply for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.
Minimum Qualifications: - Bachelor's degree from an accredited college or university in Supply Chain Management, Business Administration, Finance, or a related field.
- At least three years of related work experience performing public procurement such as preparing and issuing a variety of competitive solicitations for contracted services
- 2 Years supervisory experience
- Or an equivalent combination of education & experience.
Preferred Knowledge, Skills and Abilities: - Bachelor's Degree from an accredited college or university in Supply Chain Management, Business Administration, Finance, or a related field.
- Five or more years of year of related work experience performing public procurement activities: researching and preparing highly complex specifications, solicitations and contract documents
- Nationally recognized certification (CPPB, CPPO, NIGP-CPP,CPM)
- Government Procurement experience and working with Federal, State, Local guidelines, policies and procedures.
- Knowledge of business principles in procurement, business and contract law
- Advanced oral and written communication skills
- Supervisory experience in public procurement
- Workday or other ERP software
Additional Job Information:
- Offer of employment contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references.
- Please note that supplemental questions requiring a written response will serve as a writing sample.
- In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
How to Apply: Applications will be accepted electronically at Jefferson County Colorado Career Opportunities. Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps. To view the status of your application or direct communication from the hiring team, please log into your candidate portal. For more details on the recruitment process, please visit Questions:
- County Recruitment Team: 303-###-#### or ...@Jeffco.us
- Library Recruitment Team: 303.###.#### or ...@jeffcolibrary.org
- Sheriff Recruitment Team: 303.###.#### or ...@co.jefferson.co.us
Education:Experience:Work Experience: Minimum four years
Certifications:Languages:Category:Budget & Financial Services