Senior Executive Assistant to CFO
: Job Details :

Senior Executive Assistant to CFO - Capital City Bank - More Than Your Bank, Your Banker

Hours Mon-Fri

8 a.m. - 5 p.m.

General Summary

This position reports to the Executive Vice President and Chief Financial Officer and has direct responsibility for carrying out the administrative management and technical duties of the office. Responsible for a wide range of confidential administrative, operational, and support of governance tasks. Works closely with the Chief Financial Officer on special initiatives. Works closely with Governance in support of various transfer agent and SEC reporting requirements. Position requires a broad range of skills and the ability to exercise considerable judgment, initiative, discretion, and independence.

Principal Duties and Responsibilities

* Acquisitions

Support Finance Division and Project PMO

* Capital City Bank Group, Inc. - Board of Directors and CCB ALCO/Pricing Committee

Preparation of Monthly Packages and Various Reports

Prepare Stock Sale/Transfer Form 4's - Coordinate with Governance

Designated Administrator for Board Governance Software

* Southern Live Oak Investments/Red Hilles REIT

Corporate Records

Coordinate Travel Arrangements for All Board Meeting Travel

* American Bankers Association

Mailings to Membership

* Federal and State Exams

Assist Examiners with Inquiries and Document Requests

Coordinate Exit Interviews for Senior Management

* Investor Meetings

Travel and Communication for Chief Financial Officer

Support for On-Site Visits

* American Stock Transfer

Quarterly Dividend Confirmation and Wire

* Assist Internal and External Auditors

* Financial Reports Following Month-End Close

Prepare Financial Reference Source Monthly for Chief Financial Officer

* Corporate Records

Capital City Bank Group, Inc.

Capital City Bank

Capital City Securities, Inc.

Capital City Trust Company

Capital City Services Company

Capital City Mortgage Company

Southern Live Oak Investments, Inc.

Red Hills REIT, LLC

Capital City Trust I

Capital City Trust II

* Annual State (FL/GA/AL) Filings

* Annual Shareowners Meeting

Assist in documentation for Annual Proxy and Support of Governance Lead

Assist in documentation for Annual Report and Support of Governance Lead

Employer determines the essential functions of the job.

All associates must understand and adhere to the non-negotiable Banker Standards and commit to practicing SGNNT (smile, greet, name, name, thank you) at all times. Associates will consistently follow policies and procedures as established by Capital City Bank, with department managers setting the standard.

Associated Duties

* Provides additional support to manager and department colleagues.

* Completes all assigned/required Bank training within established timelines.

Knowledge, Skills and Abilities (KSAs) Required

The following KSAs are usually acquired through post high school education with specialized business training course(s) and/or emphasis in accounting and five to seven years related experience:

* Excellent written and verbal communication skills

* Proficiency in Excel, Word, Outlook and PowerPoint

* Ability to effectively interact with all levels of associates and external clients

* Two-four years of accounting experience

* Must exercise discretion and confidentiality at all times

* Ability to effectively organize multiple projects simultaneously

* Detail oriented

* Commitment to deadlines

* Strong organizational and project management skills

Education

B. S. Degree in Accounting, Business or Finance required. Relevant experience may substitute for the education requirement.

Working Conditions

* Executive suite

* Professional open office environment

* Direct contact with Bank associates within and outside of the Financial Accounting Department and with internal/external auditors

* In the rare instance of a major or extensive natural disaster, epidemic or pandemic occurrence, or other disruption within our footprint, it may be necessary for associates to relocate or telecommute before, during or after, to ensure business continuity.

Capital City Bank associates are our greatest asset. We offer the following benefits

* Medical, Dental and Vision

* Life Insurance

* 401(k) with Matching

* Flexible Spending Accounts

* Tuition Assistance

* Stock Purchase

* Discounts on Products and Services

EOE/Protected Veterans/Disabled/Drug Free

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

THIS JOB DESCRIPTION DOES NOT CONSTITUTE AN EMPLOYMENT AGREEMENT. This job description does not restrict Capital City Bank and Capital City Home Loans from the ability to assign, reassign or eliminate duties and responsibilities of this job at any time. This job description describes the current assignment of essential functions. These functions may change at any time as the needs of the Bank or department change or for other reasons deemed appropriate.