Senior Management Assistant
: Job Details :

Senior Management Assistant

Salary

$77,836.00 - $146,919.00 Annually

Location

Anne Arundel County, MD

Job Type

Full-Time Permanent

Job Number

07816

Department

Public Works

Division

Engineering

Opening Date

10/09/2024

Closing Date

10/28/2024 11:59 PM Eastern

* Description

* Benefits

* Questions

Position Description

This PROMOTIONAL ONLY posting will be used to fill a Full-Time, Permanent, Senior Management Assistant position in the Department of Public Works.

This is supervisory, administrative management work providing or coordinating administrative support services in a department/agency of the county government characterized by complex and diverse work assignments which have significant departmental scope and impact. Contacts, both within and outside the organization to which an employee is assigned, include managers, supervisors and employees. The purposes of the contacts are to advise, counsel, provide recommendations, coordinate work efforts, and resolve administrative-related problems. Contacts are generally of a cooperative nature and require skill in presenting ideas, addressing groups, and resolving problems.

NATURE AND VARIETY OF WORK

An employee in this class, working normally under the general direction of a departmental/agency head is responsible for providing, obtaining and/or coordinating essential administrative management services and integrating them with the general management of the organization. Any combination of a majority of the following services, or closely related activities, will be assigned to an employee in this class: budget preparation, contract monitoring and coordination; personnel administration; fiscal planning, analysis and reporting; procurement; contract administration; property control; space planning; coordination/development of organization-wide standard operating procedures and automated information systems; public information; safety and training; support to committees and task forces; and serving as an administrative resource to managers and employees. Completed work is reviewed for feasibility and meeting objectives. The majority of assigned work is performed within prescribed administrative procedures and regulations, yet an employee has opportunity to exercise considerable independent judgment and initiative to address and resolve issues. An incumbent may research issues to develop new methods or propose new policies. The complexity of this class of work is characterized by the diversity of assignments, many of which are either unique and/or require considerable analysis of alternative courses of action.

In addition, work involves accomplishing tasks through others, often without the authority to require completion of the work.

The impact of this class of work is realized throughout the departmental/agency to which an employee is assigned, as properly performed work fully supports and integrates the administrative support aspects of the organization's work programs. This class is distinguished from the next lower class by: 1) the diversity and complexity of departmental operations and the resulting more detailed analysis and skill required of incumbents of this class to support these operations; 2) greater authority to deviate from and develop guidelines and procedures; 3) more difficult contacts; and 4) supervisory responsibilities (for professional and clerical staff). The work is of a sedentary nature, performed in a normal office setting, and presents no significant hazards to an employee.

Examples of Duties and Knowledge, Skills and Abilities

(Note: The duties and responsibilities enumerated in this class specification are for the purpose of determining a common set of minimum qualifications and salary level for all position in this class. They are not intended to include all of the essential functions of all positions in the class.)

Coordinates preparation of department's/agency's annual budget and Capital Improvement Plan.

Reviews, edits, comments, and provides guidance on budget documents to division chiefs and budget support staff, as well as managers, to ensure completed documents reflect the department's budget goals.

Develops and testifies about documentation in explanation of the budget and composes, edits, and comments on coordinated responses to auditors' budget questions.

Plans, analyzes, and supervises the agency's participation in various State and Federal grant programs and contractual agreements with private vendors and consultants.

Supervises and participates in the review of financial statements, making independent judgments, and advising department/agency head and principal management personnel as appropriate.

Maintains liaison with the Office of Personnel to administer personnel matters including: recruitment/selection, classification studies, grievances, training opportunities, position creations, promotions, disciplinary actions, affirmative action, reductions-in-force, reorganizations, performance awards, benefits issues, etc.

Oversees space allocation planning and major moves of department/agency personnel.

Serves on various committees and boards as directed by department/agency head, representing the department/agency with other agencies, both public and private sector.

Directs and may participate in the preparation of research projects and special studies designed to facilitate administrative support and decision-making.

Oversees development, review, and revision of departmental policies and procedures in consultation with department/agency head and subordinate managers.

Supervises preparation of a variety of monthly, quarterly, and annual personnel, financial, and other special reports.

Oversees analysis of and preparation of department/agency responses to propose State and Federal; legislation.

Supervises development and utilization of department/agency automated management information system.

Reviews purchase requisitions for major cost items and recommends approval or disapproval; reviews and analyzes inventory control records, implementing changes as required.

Reviews plans for new construction or renovation of existing department/agency facilities for appropriateness of design, location, and effectiveness; recommends changes where needs of the department are not met; and establishes priorities on repair projects.

Performs related duties as required.

KNOWLEDGE, SKILLS, AND ABILITIES

Thorough knowledge of accepted budget practices, procedures, programs and operating capital budgeting and control.

Ability to rapidly acquire knowledge of county government organization and structure, county personnel and procurement regulations, administrative procedures, collective bargaining agreements, contracting/procurement procedures, budget procedures and process, and Federal, State and local laws and regulations applicable to the programs of the department/agency where the position is located, and the ability to correctly interpret and apply them.

Ability to plan, organize, and coordinate the administrative activities of an operating department or agency, evaluating the effectiveness of administrative functions and instituting procedural changes as required.

Ability to use personal computers and applications necessary to collect and analyze data and to access and produce budget/procurement documents and changes.

Ability to communicate effectively.

Ability to oversee the development and implementation of automated management information systems.

Ability to establish and maintain effective working relationships with organization staff (managers, supervisors and employees), County officials, citizens and representatives of a variety of agencies and groups.

Ability to quickly analyze facts and exercise sound judgment in reaching conclusions.

Ability to conduct personnel, budget and financial analyses of organizational operations.

Ability to plan, organize and coordinate work in situations where numerous diverse demands are involved.

Ability to attend meetings or perform other assignments at locations outside the office as necessary.

Minimum Qualifications

Graduation from an accredited four-year college or university with major course work in public or business administration or a related field; and four (4) or more years experience in office and personnel management, including fiscal and budgetary analysis.

* Medical/Health Insurance Plans

* Open Access Aetna Select HMO-EPO

* Aetna Open Choice PPO

Dental Insurance

* CIGNA Dental PPO (Buy-Up)

* CIGNA Dental PPO (CORE)

* CIGNA Dental HMO (DHMO)

Vision Insurance

* EyeMed

Employee Life Insurance

* Term insurance of up to 2 times salary ($100,000 maximum) for employees at no cost.

* Ability to purchase Supplemental & Dependent Life Insurance

Disability Income Insurance

Pension Plan

* Normal retirement after 30 years of service or Age 60 and 10 years of service or election to enroll in the Employees Retirement Savings Plan.

Deferred Compensation Section 457 Plan

Direct Deposit

Credit Union

Holidays

* Twelve days provided per year, thirteen in general election year

Annual Leave

* Less than 3 years - 13 days

* 3 to less than 15 years - 20 days

* 15 years or more - 26 days

Disability Leave

* Accrual at a rate of 15 days a year

Personal Leave Day, 5 per calendar year

Leave Sharing

Employee Assistance Program

* Free, confidential counseling for employee and family members 4X per year per problem per family member; also counseling on legal and financial issues; assistance in locating childcare and elder care

Flexible Spending Accounts

* Dependent Care Reimbursement

* Health Care Reimbursement

Voluntary Benefits

* Provides you an opportunity to enroll in any or all of the benefits listed below with the convenience of payroll deduction

* Universal Life Insurance with Long Term Care Rider

* United Legal Benefits

01

The supplemental questions are a very important first step in our screening process. Therefore, you are required to accurately and completely respond to each question by providing the information asked in each question. Your responses will be used to initially determine your qualifications and eligibility for this position. DO NOT INDICATE SEE RESUME IN RESPONSE TO THE SUPPLEMENTAL QUESTIONS. This response and a lack of detail and explanation in the supplemental questions and in your application may result in failure or disqualification for this position. THIS MEANS YOU WILL BE INELIGIBLE FOR FURTHER CONSIDERATION IN THIS RECRUITMENT PROCESS. Please check yes to show that you have read and understand this statement.

* Yes

* No

02

Only appointed and classified employees of Anne Arundel County are eligible to apply for this position. If you are not a current appointed or classified employee of Anne Arundel County, your application will not receive further consideration. Please check yes to indicate that you have read and understand this statement.

* Yes

* No

03

Are you a current appointed or classified employee of Anne Arundel County?

* Yes

* No

04

Did a county employee refer you? If yes, indicate their name, department and badge/id number. If you weren't referred by an Employee indicate N/A.

05

Did you graduate from an accredited four-year college or university with major course work in public or business administration or a related field?

* Yes

* No

06

If yes, please detail your degree type and major coursework completed

07

Do you have four (4) or more years' experience in office and personnel management, including fiscal and budgetary analysis?

* Yes

* No

08

If yes, please detail how you possess four (4) or more years' experience in office and personnel management, including fiscal and budgetary analysis. that supports your response to the previous question. Include applicable employer(s), position(s) held, duties performed, and dates/length of employment.

09

* Note: Accredited University or College is the recognition from an accrediting agency that an institution maintains a certain level of educational standards. The U.S. Department of Education maintains a database of accrediting agencies it recognizes for schools within the United States. For a University or College outside the United States, the applicant must provide documentation of accreditation and educational equivalency, which can be accomplished through a credential evaluation service. Applicants with a foreign degree must provide this documentation upon the close of the announcement. Have you attached the appropriate documentation to verify your education?

* Yes

* No

Required Question