About the Employer CULVER CITY UNIFIED SCHOOL DISTRICT At Culver City Unified School District, we take our responsibility seriously and are committed to excellence for all students in what we call The 4 A's: Academics, Athletics, Activities, and The Arts. Taking a Whole Child approach, our vision is that 100% of our students graduate from high school with unlimited opportunities in college and career, and are prepared to be successful in everything they endeavor to try. Job Summary Under the direction of an assigned supervisor, perform a variety of diversified clerical duties in support of an assigned office or program; answer phones and greet and assist students, parents and visitors. Job Description / Essential Elements:BASIC FUNCTION: Under the direction of an assigned supervisor, perform a variety of diversified clerical duties in support of an assigned office or program; answer phones and greet and assist students, parents and visitors. DISTINGUISHING CHARACTERISTICS: The Senior Office Assistant classification performs a variety of diversified clerical support duties requiring an understanding of a process or functional area of an assigned office or program. Incumbents in this classification receive occasional instruction or assistance in performing activities. The Office Assistant classification performs routine clerical duties under close supervision in support of an assigned office. Duties can usually be performed with brief instructions and require minimal previous clerical experience. REPRESENTATIVE DUTIES: ESSENTIAL DUTIES:
- Perform a variety of diversified clerical duties in support of an assigned office or program including typing, filing, duplicating and distributing materials; maintain confidentiality of sensitive and privileged information.
- Serve as receptionist, answering telephone calls and directing calls to appropriate personnel; take and relay messages as appropriate; dispatch operational calls as assigned by the position.
- Receive, greet and direct visitors; respond to inquiries and provide a variety of information to staff, students, parents and the general public related to District standards, procedures, policies and programs in a tactful and courteous manner.
- Communicate with other departments, District staff and outside organizations to exchange information and resolve issues or concerns related to assigned activities; prepare and coordinate schedules and calendars as directed.
- Compile information and prepare, maintain and purge logs, files and records; review and verify the accuracy and completeness of various documents; prepare routine reports as directed; verify and process forms and applications as needed.
- Type letters, forms, memoranda, bulletins, reports, flyers or other materials from detailed or rough copy; compose routine correspondence; proofread completed typing assignments; duplicate materials.
- Input a wide variety of information into assigned computerized database and generate a variety of reports and lists; request or provide information and records as necessary to assure completeness and accuracy.
- Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed.
- Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software.
- Assist in monitoring inventory levels of office supplies and materials; assist with ordering, receiving and maintaining inventory of office supplies and materials.
- Attend assigned meetings and conferences and prepare related agendas; take minutes and prepare related paperwork as directed.
- Collect various monies and fees for an assigned office or program; maintain auditable records.
- Participate in a variety of special projects as assigned.
OTHER DUTIES: Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Modern office practices, procedures and equipment. Basic terminology, processes and operations of assigned office. Telephone techniques and etiquette. Record-keeping and report preparation techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. Operation of a computer and assigned software. Oral and written communication skills. Interpersonal skills using tact, patience and courtesy. Basic math. ABILITY TO: Perform diversified clerical duties such as filing, typing, duplicating and maintaining routine records. Answer telephones and greet the public courteously. Type or input data at 40 words per minute from clear copy. Operate a variety of office equipment including a computer and assigned software. Prepare reports. Understand and follow oral and written directions. Establish and maintain cooperative and effective working relationships with others. Communicate effectively both orally and in writing. Complete work with many interruptions. Receive, sort and distribute mail. Add, subtract, multiply and divide quickly and accurately. EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school and two years of general clerical experience. WORKING CONDITIONS: ENVIRONMENT: Office environment. Constant interruptions. PHYSICAL DEMANDS: Dexterity of hands and fingers to operate a computer keyboard. Hearing and speaking to exchange information in person and on the telephone. Sitting or standing for extended periods of time. Seeing to read a variety of materials. Bending at the waist, kneeling or crouching to file materials. HAZARDS: Exposure to potentially volatile and emotional students and parents. Requirements / Qualifications All applicants must pass a series of tests before interview consideration. The tests consist of 1) A written skills test; 2) MS Word 3) MS Excel ACCOMMODATIONS: In compliance with the American Disabilities Act, applicants with disabilities may request that reasonable accommodation be given related to the examination process itself. Applicants must notify the Office of Human Resources in writing of the type of accommodations being requested at the time of filing the application. Applicants may be required to provide documentation supporting the request for accommodation when the request is made. CONDITIONS OF EMPLOYMENT: All employment offers are conditional, based upon the successful completion of the following: Fingerprint/background clearance, and a tuberculosis clearance. A physical examination clearance is required for certain positions in the district. All candidates with a record of convictions must indicate such on the confidential data form, which is attached to the job application. A record of conviction will not automatically disqualify an applicant from employment, but a failure to list all convictions may result in disqualification or dismissal.
- Letter of Introduction (indicating (a) reason for interest in the position; and (b) a description of qualifications, training and experience relating to the unique needs of this position)
- Resume
Comments and Other Information Culver City Unified School District is committed to centering diversity, equity, and inclusion, not only in our educational practices - but as a fundamental key to our hiring processes. Successful candidates will demonstrate an ability to work with all constituents and possess proven commitment to and experience in working in a diverse, multicultural environment. The Culver City Unified School District supports and adheres to a policy of nondiscrimination on the basis of race, color, ethnic group identification, national origin, ancestry, religion, age, marital or parental status, pregnancy, physical or mental disability, medical condition, veteran status, genetic information, gender, gender identity, gender expression, sex, sexual orientation or the perception of one or more of such characteristics.