Location: Farmingville,NY, USA
Suffolk County Department of Health Services, Division of Community Mental Hygiene Services is seeking Senior Office Assistant to work in our Outpatient Mental Health Clinic in Farmingville, NY. This full-time position offers a great opportunity in behavioral health to serve the needs of the local community.
Key Elements Of The Role:
* Directs clerical detail work relating to personnel, purchasing, mail and correspondence, processing and filing of legal papers, relief orders, and other specialized documents;
* Instructs new staff members; over-sees and installs new work procedures and methods, provides training;
* Directing and coordinating the Front Desk activities; assists with clerical duties.
* Maintain Prescriber log sheets and review daily.
* Coordinate hospital discharges and maintain the referral log.
* Assist with outreach calls and send letters to medication clients for missed appointments and last-seen reports.
* Arrange prior authorizations for medication changes.
* Assist with client MAS transport services, including standing transport arrangements and form renewals.
* Generate and analyze reports for client financial reviews, preparing related letters.
* Update insurance information in the Electronic Medical Records (EMR) system.
* Create and maintain patient insurance files; follow up on insurance matters and update census insurance changes.
* Manage building operations, such as the oversight of building keys, security key cards, building maintenance, etc. and assist with problem resolution; Monitor office supply inventory and reorder as needed.
* Handle front desk operations, including scheduling appointments and greeting patients;
* Answers phone calls and other forms of communication;
* May serve as receptionist
Benefits For You Now And Your Future
* Health Insurance: Suffolk offers a comprehensive health insurance plan, including medical, dental, and vision coverage
* Pension
* Paid Time Off: Vacation (2 weeks to start) is accrued based on length of service; sick leave allows employees to take time off for illness without sacrificing pay; personal days can be used for a variety of reasons; and thirteen (13) paid holidays.
* Work-Life Balance: County jobs offer regular working hours, reducing the need for overtime or irregular shifts. This helps employees maintain a good work-life balance.
Overall, county government jobs offer a combination of competitive benefits and job security, making them an attractive option for many job seekers.
Work schedule: Monday - Friday, 9:00AM - 5:00PM
Work Location: Farmingville Mental Health Clinic
* This position does not offer relocation assistance at this time
Sponsorship is not available for this role
Salary: $36,096 per year
MINIMUM QUALIFICATIONS
OPEN COMPETITIVE
Either:
Graduation from a standard senior high school or possession of a high school equivalency diploma and two (2) years of clerical experience.
IMPORTANT NOTE: Additional education beyond high school from with a college with federally-authorized accreditation or registration by NY State may be substituted for the above experience on a year-for-year basis.
PROMOTIONAL
Two (2) years of permanent competitive status as a(n): Office Assistant, Office Assistant (Spanish Speaking), Clerk, Clerk (Spanish Speaking), Data Entry Operator, Library Clerk, Library Clerk (Spanish Speaking), Law Library Clerk, Legal Secretary, Medical Records Clerk, Medical Records Clerk (Spanish Speaking), Medical Transcriptionist, Personnel Transactions Clerk, Police Operations Aide, Real Property Recorder I, School Attendance Aide, Stenographer, Stenographer (Spanish Speaking) or Switchboard Operator.
FURTHER POSITION DETAILS:
* Good knowledge of general office terminology, procedures, equipment and clerical techniques
* Good knowledge of business English, spelling and arithmetic
* skill in typing accurately
* Ability to understand and carry out complex oral and written instructions
* Ability to make minor decisions in accordance with laws and regulations and to apply these to work problems
* Ability to assign, supervise and review the work of a small group of clerical personnel in a manner conducive to full performance and high morale
* Ability to establish and maintain effective working relationships with co-workers, supervisors and the general public
* Ability to make arithmetical computations and tabulations accurately and with reasonable speed
* Physical condition commensurate with the demands of the position.
This Role Is A Provisional Appointment
A provisional appointment, which occurs only in the competitive class, is a temporary appointment to a position for which no eligible list exists or for which an eligible list exists with fewer than three candidates who are willing to accept the position. In order to become permanent, the employee who is provisionally appointed must take the next examination for the position in question. The appointment to the position is then made from among the three highest scoring passing candidates who indicate their willingness to accept the position. Civil Service law does not compel the appointing authority to choose the provisional employee should he or she be one of the three candidates
Additional details regarding a Provisional Appointment can be reviewed at:
Suffolk County's Commitment to Diversity, Inclusion & Equity:
* Our focus is to promote, support, and implement the County-wide diversity and inclusion strategic plan.
* We achieve results in all our responsibilities through the use of diversity and inclusion best practices.
* We maintain a familiarity with Diversity & Inclusion trends and best practices.
Suffolk County is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.