Senior Office Assistant in Duluth TTCP
: Job Details :

Apply for Job Job ID 365886Location DuluthJob Family LR-ClericalFull/Part Time Full-TimeRegular/Temporary RegularJob Code 1826Employee Class AFSCME Unit 6 - ClericalAdd to Favorite Jobs Email this JobAbout the Job

Bargaining unit consideration begins on 12/06/2024 and ends on 12/13/2024.

Work hours are Monday through Friday, 8 am to 4:30 pm

Salary Range: $45,115.20 to $52,200; depending on education/qualifications/experience

The Senior Office Assistant will be responsible for administrative support regarding business management, training classroom coordination, event and travel arrangements, welcoming guests to our classroom, answering questions regarding parking, location, space rental, etc., ordering office supplies, financial management assistance, and TTCP content creation as needed.

Business Management Assistance - 35%

• Assist with University Purchasing Card reconciliation for staff
• Organize lodging arrangements for trainers, staff, and occasionally speakers
• Assist with event planning; booking event space, rooms blocks, ordering food, etc.
• Help staff and trainers with travel reimbursements through the U of M system, Chrome River
• Assist with processing invoices from suppliers/contractors
• Directing contracts to the correct parties for execution

Office Management Assistance - 30%

• Coordinate and monitor a calendar for use of the TTCP training space with the TTCP, CWTA, and other local businesses
• Preparing Space Use Agreements when necessary
• Communication and collaboration with internal and external partners
• Ordering office supplies for the DTV Suite, as well as various supplies needed for training, wellness retreats, etc.
• Ensuring TTCP spaces are prepped for upcoming trainings or meetings and that spaces are regularly cleaned by Tech Village staff

Staff/Participant Support - 30%

• Occasionally meeting staff in locations to deliver supplies or content
• Assisting Community Trainers with needs related to travel, food, etc.
• Meeting needs of TTCP guests and providing excellent customer service
• Assisting with internal and external event needs (conferences, training, campus events, etc.)
• Field calls and emails in real time from partners, public, and participants to streamline workflow and professional response
• Answer questions related to location, parking, directions to TTCP Suite, etc.

TTCP Content Creation and General Support - 10%

• Assists with media creation for events including hard copies and digital content (Powerpoints, Canva, Social Media) for presentations, meetings, and events.
• Participates in TTCP staff meetings to promote new ideas, propose areas of improvement, and further participant experience
• Understands the objectives of the TTCP and assists in meeting those objectives through tasks
• Other duties as assigned

Qualifications

Required

• High School Diploma/GED and two years of related office and administrative experience. Training/education may be substituted for some of the years of experience. Computer experience is required.
• General office skills, at the intermediate level.

Preferred

• Knowledge or experience working with Tribal communities
• Experience coordinating travel and events
• Experience managing facilities and/or lease space
• Strong interpersonal and collaboration skills, particularly in settings with Indigenous constituents
• Excellent organizational skills
• Familiarity with UMN systems, operations, and financial policies

About the Department

The Tribal Training and Certification Partnership (TTCP) is operated through the Department of Social Work, the College of Education and Human Services Professions, University of Minnesota Duluth. The TTCP aims to improve outcomes for American Indian families through building capacity within public and Tribal child welfare workforces.

Pay and Benefits

Pay Range: $45,115.20 to $52,200; depending on education/qualifications/experience

Time Appointment: 75%-100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• The University offers a comprehensive benefits package that includes:
• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Complete applications must include the following three items. Please note that the cover letter and resume will be attached during the application process. First submit the application and then return to the My Activities page to attach the additional documents.

A cover letter expressing your interests, experience, accomplishments, and strengths as they relate to the position, in particular your experience relating to required and preferred qualifications.

Your current resume

A list of the names, phone numbers and email addresses of three references (return to My Activities page and select Reference Attachments under Attachment Purpose to upload)

This position will remain open until filled. Finalists may be required to submit additional materials.

Please send any inquiries to Elizabeth Urbaniak at ...@d.umn.edu.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

University of Minnesota, Duluth (UMD)

The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's America's Best Colleges issue.

Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).