Senior Payroll Specialist
: Job Details :

Rochester Electronics is immediately hiring for a Senior Payroll Specialist! At Rochester Electronics, we create an excellent employee experience focused on value, performance, motivation, recognition, and career growth. Many companies say their employees are their most important asset. At Rochester Electronics, we mean it!

• Outstanding low-cost medical, dental, vision, and prescription drug coverage, Rochester pays 92% of the premiums on behalf of its full-time employees
• Paid time off, including vacation, sick, and holiday
• Generous match 401K program
• Tuition reimbursement
• Flexible spending account

And so much more!For the last 40 years, Rochester Electronics, in partnership with over 70 leading semiconductor manufacturers, has provided our valued customers with a continuous source of critical semiconductors. As an original manufacturer stocking distributor, Rochester has over 15 billion devices in stock encompassing more than 200,000-part numbers, providing the world's most extensive range of end-of-life (EOL) and broadest range of active semiconductors. As a licensed semiconductor manufacturer, Rochester has manufactured over 20,000 device types. With over 12 billion die in stock, Rochester can manufacture over 70,000 device types.General SummaryThe Senior Payroll Specialist position is responsible for performing a variety of complex administrative, technical, and professional work in Payroll and HRIS systems. Processes the payroll accurately and on schedule for both domestic and multi-national payrolls. Acts as primary contact with third party payroll provider. Responsible for accounting activities related to wages and benefits. Provides back-up support to the payroll specialist and other finance areas as requested. Able to work a flexible schedule to process payroll during holiday seasons.Responsibilities

• Manages and reconciles all employee time worked and any other pay, including deductions. Verifies all employee deductions for each payroll, including for benefits and other transactions.
• Audits, analyses, and reconciles multiple payroll reports to ensure changes are accurate before finalizing the payroll, i.e., bi-weekly, monthly.
• Acts as primary backup and provide ongoing support for the payroll specialist and manager as needed.
• Manages and creates payroll codes in the ADP system and sets up and reconciles voluntary payroll deductions.
• Manages all year-end payroll tasks, including but not limited to approval of annual W-2s.
• Manages new state jurisdiction registration. Works with CPA to get final approval before submitting registration to the state.
• Communicate professionally with department heads, staff, and finance to review cross-departmental impacts and reconcile data sharing.
• Identifies areas of opportunity to improve existing ERP processes, functionality, and workflow and maximizes technological capabilities to reduce manual processes and improve data management and efficiency.
• Keeps current with changing payroll policies and government regulations via ADP notifications and applies changes when needed. Also, follows and remains current on changes in tax and deduction laws.
• Provides guidance and proactive coaching to the payroll specialist.
• Prepares manual payroll checks as required relating to payroll errors, adjustments, and terminations.
• Performs W-2 audit on amendments and adjustments prior to the Company W-2 forms being released.
• Prepares journal entries on an ongoing basis. Provide final month-end entry spreadsheets to accounting.
• Prepares the monthly reconciliation and journal creation of Flex Spending and Health Plan. Submit to Accounting for month-end entry.
• Utilizes tools to develop custom reporting out of the ADP system and acts as a point of contact to all users on retrieving data from the system to meet their needs.
• Creates and/or audits reports relating to payroll, headcount, and other ad hoc reports for CPA as requested.
• Prepares supporting documentation for the annual worker's compensation audit and acts as the primary point of contact for CPA.
• Resolves discrepancies in terms of in/out time punches or unapproved timecards with supervisors who have not completed the process in ADP.
• Assists on ad-hoc payroll projects directed by the manager.
• Participates in ADP educational opportunities and recommends process improvements.
• Updates all payroll-related SOPs as needed for changes in process, roles, and software application.
• May be requested to perform other duties not mentioned above.

Qualifications

• Bachelor's degree required in business, human resources, or similar field.
• Minimum 5 to 7 years required of demonstrated hands-on work experience processing payroll with ADP payroll system or comparable automated payroll system.
• Proficient knowledge of the principles, practices, laws, regulations, and procedures of automated multi-national payroll systems.
• Knowledge of automated payroll systems, which include configuration and testing to meet business needs.
• Proficient knowledge of Federal, State, and local laws pertaining to payroll practices, including pre- and post-tax deductions, annual payroll reporting requirements, ACA, and other related legislation.
• Well-developed analytical abilities to prepare comprehensive reports and carry out assignments as requested.
• Possess expert-level knowledge and proficiency in using MS Office, i.e., Word, Excel, and PowerPoint.
• Ensure that all deadlines and required reporting are met on a consistent basis, including during holiday periods.
• Ability to communicate professionally and effectively with all levels of staff within the organization and external stakeholders to include oral and written communication.
• Possess a high degree of attention to detail and accuracy.
• Ability to work independently or in a team environment with minimal supervision.
• Ability to maintain strict confidentiality.

Rochester Electronics is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, veteran status, or other characteristics protected by applicable law. Rochester Electronics is committed to a culturally diverse workforce.