Senior Program Assistant
: Job Details :

Salary: $20.99 HourlyLocation : Citrus County, FLJob Type: Full TimeJob Number: 202502161Department: Community ServicesDivision: Support ServicesOpening Date: 12/09/2024Closing Date: 12/22/2024 4:30 PM EasternGeneral Description The Senior Program Assistant works with grants for the Older Americans Act (OAA), Community Care for the Elderly (CCE), Home Care for the Elderly (HCE), Alzheimer Disease Initiative (ADI) programs, and serves as the primary point of contact for private pay programs such as Home Care Options for Everyone (HOPE). Provides assistance and administrative support to the Senior Programs Supervisor and Case Managers. Takes the lead with customer service and assistance to clients, runs routine reports, and handles more complex assignments.The schedule for this full-time position is Monday through Friday, 8:00 AM to 5:00 PM. Essential Functions

• Performs clerical duties including typing correspondence, maintaining files, assembling information, data entry, and record keeping.
• Compiles information; prepares and submits weekly/monthly reports to Supervisor.
• Assists citizens in locating community resources.
• Provides administrative support to Supervisor.
• Provides assistance to Case Managers, including setting up and maintaining client files and assisting Case Managers with client service documentation.
• Assists with fundraising activities.
• Tracks spending of grant units; prepares monthly reports and billing.
• Enters assessment documents and client information into eCIRTS; makes sure clients are properly enrolled for the services they receive.
• Orders office supplies and items needed for the programs.
• Serves as primary point of contact for the private pay HOPE program; ensures all paperwork needed for enrollment are completed; ensures that the appropriate services requested are being completed by providers; and handles all HOPE client files.
• Assists supervisor with grant program compliance requirements.
• Performs other duties as required.

Minimum Requirements Education, Training, and Experience

• High School Diploma or GED equivalent, and formal training, special courses or self-education that is equivalent to satisfactory completion of one (1) year of college education or specialized advanced training.

Certificates, Licenses, Registration, Skills

• Valid Florida Driver License (or must obtain within 30 days of establishing residency in Florida), or valid Florida Identification Card is acceptable only for positions not required to drive a county vehicle.
• Successful completion of Level II Background screening is required.
• Requires ability to maintain courteous and effective relations with County staff, elected officials, community interest groups and the public.
• Must have strong working knowledge of computers and be proficient in the use of Microsoft Office Suite of Products (i.e., Outlook, Word, Excel, etc.) including extensive knowledge and experience with Excel functions and detailed spreadsheets.
• Must have or be able to obtain within 90 days certification in FEMA National Incident Management System (NIMS) courses:
  • IS-100.c: Introduction to the Incident Command System (ICS); and
  • IS-700.b: An Introduction to the National Incident Management System

Physical Requirements/Work Environment

• Requires sitting most of the day.
• The job involves frequent lifting and carrying up to 10 pounds, and occasionally up to 20 pounds.
• The job requires frequent bending, balancing, and occasional squatting, kneeling, twisting, and reaching above shoulders.
• The job requires the completion of tasks that involve simple grasping, pushing, pulling, fine manual manipulation, and typing.
• The job requires normal visual acuity and field of vision, color vision and depth perception, hearing, and speaking.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Emergency Response/Recovery Activities

• All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens. Emergency response duties may also include driving and/or operating a county vehicle or equipment and employees must obey all safety policies, and roadway rules and laws.

Supplemental Information Employee Benefits at a GlanceMedical, Dental, Vision Insurance Employee Health & Wellness Center Florida Retirement System (FRS) Basic Term Life and AD&D Insurance $20,000 Long Term Disability Insurance Employee Assistance Program (EAP) 11 Paid Holidays Vacation and Sick LeavePlease visit the Benefits tab of this posting for additional information and a link to the Employee Benefits Highlights booklet.Basis of Rating: Some positions may require a written and/or skills test. Applications will be carefully reviewed to assess each individuals' qualifications. Selected persons will be interviewed to determine who will be hired for the job. The kind and length of related work experience, training and education shown on the application will be an important consideration in the screening process. Must successfully pass a level II background check. Drug screens will be in accordance with the Drug Free Workplace Act and/or the Omnibus Transportation Employee Testing Act of 1991. Citrus County, Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Citrus County, Florida Board of County Commissioners (BOCC), is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), marital status, citizenship, physical or mental disability, genetic information, veteran status, or any other protected trait. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the Citrus County, Florida Board of County Commissioners in advance to allow sufficient time to provide an accommodation. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for vacancies and are encouraged to apply. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. PLEASE NOTE: Veterans' Preference is not applied for positions that are classified as managerial/supervisory unless excluded. For details, please refer to Section 110.205(2), F.S. Pursuant to Chapter 119, Florida Statutes or the Public Records Law, applications, resumes and personnel records are subject to public inspections. Details regarding the Public Records Law / The Sunshine Law / Florida Statutes and the statutory exemptions are available on websites such as the Florida Office of the Attorney General, Florida Senate and Florida Legislature. Additionally, Citrus County Board of County Commissioners Public Information section is located on our website. The Citrus County Board of County Commissioners provides a comprehensive benefits package.Medical Insurance - (Carrier: Florida Blue): Employee Premium is $50.00 monthly. Dependent coverage is available with bi-weekly premiums (please review detailed premiums using the link below).**Wellness Incentive: New Hires will have the option of submitting to a nicotine test during the pre-employment physical. Those that are nicotine free will receive a $50 wellness incentive monthly applied towards their health premium costs. New hires that are not nicotine free are eligible to receive the wellness incentive once a tobacco cessation course has been completed and the Employee Health & Wellness Center is provided with a copy of their completion certificate.Employee Health & Wellness Center: Employee Premium is $0.00 when covered under Medical Insurance. Dependent coverage is $0.00 when covered under Medical Insurance.Dental Insurance: Employee Premium is $0.00. Dependent coverage is available with bi-weekly premiums (please review detailed premiums using the link below).Vision Insurance: Employee and Dependent coverage is available with low monthly premiums.Florida Retirement System: Employee contributes 3% of gross salary per pay-period. Option to choose from Pension Plan or Investment Plan. Detailed employer contributions can be found in the link below. Visit for more details.Other Benefits:

• Basic Term Life and AD&D Insurance $20,000
• Voluntary Life Insurance
• Dependent Life Insurance
• Long Term Disability Insurance
• Health and Dependent Care FSA
• Employee Assistance Program
• Life Assistance Program
• ComPsych Programs
• Voluntary AFLAC Supplemental Insurance
• Deferred Compensation
• Paid Holidays - no waiting period
• Vacation Leave - accrues each pay period
• Sick Leave - accrues each pay period

Please note that the benefits may not apply to all constitutional offices; please refer to policies for specific information. The County's Personnel Policies, applicable Union Contracts and/or Certificate of Coverage provides detailed descriptions of all available employee benefit programs and stipulations.For a more detailed overview of our benefit package, 01 Using programs in Microsoft Office Suite is a requirement in this position. I understand assessments will be given to evaluate my proficiency skills in Basic Excel, Basic Word, and Outlook. If these assessments are emailed to me, they will need to be completed on a laptop or desktop computer.

• Yes, I understand about the assessments
• No, I do not understand about the assessments

02 Please check EACH of the 5 BOXES BELOW to confirm these sections on YOUR APPLICATION ARE ACCURATE AND COMPLETE. If the sections mentioned below are left blank, your application will NOT be considered. PLEASE BE AS ACCURATE AND DETAILED AS POSSIBLE.ALL 5 boxes must be checked to confirm the application is accurately, complete, and verified.

• Education Section (must be completed)
• Work History Section (Including your most recent employment). PLEASE BE AS DETAILED AS POSSIBLE.
• STARTING and ENDING dates of ALL previous positions listed on this application
• Current and Previous Employer information is provided in full
• My application is complete and verified

Required Question