Location: Washington,DC, USA
If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.
Posting Period:
December 18, 2024 - Until Filled
Employee Type:
NEASO NEA Staff Organization
Position Type:
Term (Fixed Term)
Salary Range:
$64,543.00 - $99,921.00
Rank:
NEASO Rank 5
Position Details:
Position Emphasis: This position supports NEA's strategic objective to focus the energy and resources of its 3 million members toward the promotion of public education by performing high-level and detailed administrative and programmatic support to the NEA Education Policy and Implementation Center (EPIC).
Position Summary: The essential functions of this position include providing high-level administrative, program, technical and financial support for the EPIC programs and projects. The incumbent carries primary responsibility for providing executive level administrative support to EPIC, which may include support to managers, directors, or senior level executives. The position requires a high level of discretion and confidentiality, ability to multi-task in a fast-paced environment, meticulous attention to detail, as well as excellent writing skills. The incumbent handles advanced scheduling, writes and edits reports and correspondence, constructs project plans, determines implementation strategies, processes consultant and travel vouchers, makes hotel and travel arrangements, and creates PowerPoint presentations. The incumbent interacts regularly with external audiences, inclusive of NEA membership, in support of EPIC initiatives. The incumbent also assists in the planning of internal and external conferences/meetings, including handling logistical arrangements and providing on-site support; developing and editing of materials; provides technical support to member training programs; technological webinar support; coordinating print production; and providing support to committees and events. The incumbent provides assistance to the EPIC Manager for Business Affairs in providing departments within the Center with program support, including, but not limited to, developing tracking systems for various departmental reports; coordinating department projects; providing administrative support to high-level executives; implementing NEA policies and procedures; tracking of fiscal resources with NEA external partners, as well as preparing and compiling data and developing and maintaining databases. To carry out these responsibilities, the incumbent uses a computer and/or laptop, associated software, and travels occasionally.
In compliance with the Americans with Disabilities Act (ADA), the following is provided: The position involves creative and analytical thinking; oral and written communication skills; meticulous attention to detail; human relations skills; use of computer and/or laptop; sitting, standing, or walking for long periods; stooping, bending, and reaching; and stamina to work long hours and ability to travel by various conveyances, e.g., automobile, plane.
Minimum Education Requirement: Associate of Arts degree, preferably in business administration or related discipline, or an equivalent combination of education and experience from which comparable knowledge and skills may be obtained. Minimum Qualifications: Three years of progressively responsible program and administrative experience that must include writing and editing skills, presentation material development, participating in program development, determining implementation strategies, and providing technical program assistance concerning the particulars of a program. Other Requirements: Skill and clerical tests may be administered. Work samples (e.g. spreadsheets, database, or presentation materials) may be required at interview. Availability to work extended hours on evenings and weekends. Occasional travel required.
Selection Criteria: Tier 1 (Essential): Proven experience providing a wide range of administrative support to department management. Demonstrated use of sound judgment for decision-making and ability to follow through on tasks with minimal supervision. Demonstrated high-level technology skills for managing calendars, appointments, and schedules, word processing, spreadsheet, database development/maintenance, and development of presentation materials (preferably using Microsoft Outlook, Microsoft Word, Excel, Access, and Power Point software), and electronic communications. Demonstrated ability to handle confidential matters. Effective interpersonal and customer service skills to interact with all levels of staff, governance, and NEA membership. Demonstrated web skills and experience with multimedia, digital and online platforms. Demonstrated skill in coordinating meeting and travel logistics. Demonstrated ability to work independently and collaboratively as part of a team. Ability to handle multiple and complex tasks simultaneously under stringent timeframes and changing conditions. Ability to create reports and resources for purposes of tracking work. Experience collecting and synthesizing data. Proven current experience providing specialized program, administrative, and financial support, including processing vouchers and vendor payments. Proficient knowledge and use of PeopleSoft for voucher processing. Virtual meeting planning experience and experience with virtual meeting software (i.e. Zoom, Microsoft Teams). Tier 2 (Significant): Experience with Cvent software for conference/meeting planning. Knowledge of overall work of Education Policy and Implementation. Demonstrated ability to work with and staff NEA leadership and/or governance. Tier 3 (Desirable): Knowledge of mission and programs of the National Education Association.
In compliance with the Americans with Disabilities Act (ADA), the following is provided: The position involves skill in using a computer and/or laptop; oral and written communication skills; skills in proofreading and editing; use of clear and articulate speech; interpersonal relations skills; reasoning and problem-solving skills; ability to work in a fast-paced environment; ability to sit for long periods, stoop, bend, reach and carry light materials (up to 10 lbs.); and ability to travel by various methods of transportation, e.g., airplane, car.
NEA is an equal opportunity/affirmative action employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability. Know Your Rights: Workplace Discrimination is Illegal. To apply for this position or to search for other openings, please go to our jobs page at Careers at NEA (myworkdayjobs.com)
NEA Participates in E-Verify. Read more here E-Verify Participation & Right to Work.
NEA complies with the DC Wage Transparency Act of 2023.