Senior Project Coordinator
: Job Details :

Job Description:

Ryan Companies US, Inc. has an immediate career opportunity for a Senior Project Coordinator to join our team to support our Midwest Region!

Project Coordinators provide support to the Project Managers and/or team to facilitate the planning, coordinating, scheduling and cost accounting through a variety of commercial construction project types.

If you enjoy working in a fast-paced, collaborative environment for a leader in commercial real estate, we encourage you to apply!

Some things you can expect to do:

* Utilize integrated software systems to process and track subcontracts, change orders, drawings, RFI's, submittals, invoices and insurance certificates necessary for project teams.

* Create and maintain project documents within predominately paperless office environment utilizing integrated software systems and cloud-based network file system.

* Assist with the pre-construction efforts, as necessary. May assist with generating project proposals (i.e. RFP requests).

* Prepare trade contracts and bid packages and assist with procurement and subcontractor registration processes.

* Oversee shop drawing, submittal and construction drawing approvals, documentation, and coordination.

* Manages subcontractor billing, utilizing web-based system and prepares any necessary cost back-up for owner billing.

* Maintain a current set of drawings and specifications at all times, clearly making these documents available to the project team, internally & externally.

* Compose and/or edit communications (letters, reports, procedures, etc.) as required by Project Manager/Project Staff.

* General administrative duties, such as calendaring, correspondence, scanning, copying, data entry, supply requisitions, delivery coordination, etc.

* Quickly responds to any job-specific accounting questions or issues

* Assist with owner pay application preparation and processing to exact schedule requirements; assist with cost estimate database under the direction of the project manager

* Manage the project closeout process including punch list data entry; creation of Owner Operation & Maintenance manuals and the distribution of Record Drawings, as required.

* Identify and implement cost or time savings measures.

* As necessary, attend weekly meetings, generate meeting minutes and distribute, as necessary.

Job Requirements:

* Associate's degree and/or 4+ years of equivalent work experience is required.

You will really stand out if you:

* Effectively demonstrate collaboration within a team structure.

* Demonstrate self-motivation to accurately and efficiently complete all aspects of the project with minimal supervision.

* Strong verbal, written and analytical skills required; very strong organizational skills and a good mathematical aptitude is necessary.

* Previous administrative experience and/or construction industry experience preferred.

* Strong knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.

* Ability to learn industry specific software programs including, but not limited to: Procore, DocuSign, Textura, Oracle JD Edwards Enterprise One, Nexus, Concur, CornerStone OnDemand, Building Connected, TradeTapp, Bluebeam, Buildr, Box and WebEx.

Eligibility:

* Positions require verification of employment eligibility to work in the U.S.

Compensation:

The pay is $28.17 - $35.22 per hour. The base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills and abilities. Position may be eligible for additional compensation that may include commission and/or an incentive program.

Benefits:

* Competitive Salary

* Medical, Dental and Vision Benefits

* Retirement and Savings Benefits

* Flexible Spending Accounts

* Life Insurance

* Educational Assistance

* Paid Time Off (PTO)

* Parenting Benefits

* Long-term Disability

* Ryan Foundation - charitable matching funds

* Paid Time for Volunteer Events

Non-Solicitation Notice to Recruitment Agencies

Ryan Companies kindly requests that recruitment agencies and third-party recruiters do not submit unsolicited resumes or candidate information to any Ryan Companies employee or office. Ryan Companies will not be responsible for any fees or expenses associated with unsolicited submissions. If recruitment services are required, we will reach out directly to agencies on our approved vendor list. We appreciate your understanding and cooperation.

Ryan Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.