Job ResponsibilitiesDevelopment of Research Centers:
- Responsible for coordinating in the development and establishment of 2 new federal research centers at RIT
- NSF awarded, NRT: Convergent Graduate Research Training for CMOS+X Semiconductor Technologies
- AFRL/RVKE awarded, Advanced Space Power Materials and Architectures
- Strategically support the NPRL and EpiCenter operations, including but not limited to
- Work with the PIs to identify funding opportunities, develop plan for proposals; create budgets with effort planning; and edit and conduct final review of proposal narratives, and related documents, and financially manage awarded projects.
- Work with the director, PIs, SRS and SPA to ensure PIs and all personnel and its sponsor(s) understand and comply with contract requirements. Work with Office of Legal Affairs to keep required Technology Control Plan updated.
- Manage the research group personnel for PIs and develop appropriate group policies, as well as create new processes and documents (.xlsx, .docs and .ppts) for on-going growth of the research center, as needed.
- Stay abreast of relevant research, grant funding opportunities, government regulations, etc. in support of sponsored projects.
- Execute NPRL business operations, including but not limited to:
- Review external project statements of work (SOW) ensuring a sound project plan with regard to scope, schedule, and budget, as well as compliance with RIT, GIS, and sponsor requirements.
- Assist project managers with review of project technical reports, with burn rate graphs and inclusion of sponsor required acknowledgements and disclaimers; secure technical writer review, as needed.
- Manage extensive portfolio of projects for the PIs, including on-going individual grant financial analysis, capacity planning, technical review, and real-time financial forecasting for long term project planning and project closeout.
- Responsible for financial planning and budgeting of operating and project funds, including annual budget development, personnel management (including hiring of staff, post-docs, graduate research assistants, co-ops), capital equipment procurement and other expenditures.
- Responsible for EpiCenter inventory, both physical and financial, and maintaining accurate accounting records for federal re-charge center annual validation.
- Create quotes and then invoice external customers for the EPICenter Enterprise Center. Track external projects.
- Financial support the NPRL and EpiCenter operations, including but not limited to:
- Financial forecasting of all operating and sponsored projects utilizing the facilities; Scheduling of work load to optimize work flow through the facilities and ensuring project deadlines.
- Responsible for monthly reconciliation of project statement with follow up financial review and projection of all projects with all PIs
- Responsible for capital equipment and P-card procurement, confirming project allowability and availability of funds, reconciling monthly statements.
Additional DetailsIn compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-###-#### or email your request to ...@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.How To ApplyIn order to be considered for this position, you must apply for it at: Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.Required QualificationsEducation/Experience:
- Associate's degree in Accounting/ Business or related field
- Minimum of 3 year of experience in a business administration or research administration position, including at least 1 year of directly related experience with state and/or federal sponsored research and program management.
Skills:
- Experience developing project scopes of work, budgets, and schedules
- Big picture thinker with the ability to set short-, mid- and long-term program goals, and develop actionable plans to meet them
- Very strong budgeting, spreadsheet and financial skills required
- Strategic thinking and creative problem solving skills
- Must be highly organized, with strong attention to detail
- Committed to top-quality, highly professional output
- Highly self-motivated; ability to work independently with limited direction
- Strong critical thinking skills
- Must possess the ability to collaborate with multi-disciplinary internal teams and external partners; strong communication and interpersonal skills
- Ability to work in a fast-paced, deadline driven environment, and handle multiple tasks simultaneously
- Advanced computer skills in MS Office Suite, particularly excel
- Strong project management skills
- Professional demeanor; comfortable with direct communications with executive level collaborators, clients and sponsors
What do we believe at RIT?Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).Job SummaryThis Senior Research Program Administrator position is responsible for grant and contract management as well as business operations management of the NanoPower Research Lab (NPRL) at the Golisano Institute for Sustainability at Rochester Institute of Technology. Directly supporting the NPRL Director, this position collaborates on overall strategic planning and is responsible for the financial forecasting of the NanoPower Research Lab, an internal recharge facility and the EPICenter Enterprise Center, along with any grants or contracts utilizing the above facilities. The Program Administrator also works closely with the NPRL PIs, Sponsored Programs Accounting and Sponsored Research Service personnel supporting program-level planning and goal setting. To support continued growth of the Research Lab and broaden its reach, this position identifies new funding opportunities in alignment with the Lab's research thrusts and facilitates and guides faculty/staff on the development and preparation of sponsored research proposals, and contributes to writing sections of these proposals. In addition, with support from the RIT/GIS administrative, sponsored research, and finance teams, the Program Administrator is responsible for executing NPRL and EPICenter business operations in accordance with contract requirements and RIT policies and procedures.