About the job
To join one of Saudi Aramco's Subsidiaries. This position requires full relocation to Saudi Arabia.
Job Title: Senior Secretary
Location: Al Khafji, Saudi Arabia
Company: Saudi Aramco Subsidiary
Job Purpose:
Responsible for providing administrative and secretarial support, involving managing office operations, assisting with communication, and supporting various administrative tasks.
Highest level of confidentiality and access to information which unauthorized disclosure could be expected to have a severe or catastrophic adverse effect on organizational operations, organizational assets, or individuals.
Key Accountabilities:
- Assists in the preparation of documents, reports, and presentations.
- Maintains organized records, files, and documents.
- Handles data entry, document scanning, and database management.
- Serves as a primary point of contact for the department or office.
- Answers and direct phone calls, emails, and inquiries.
- Relays messages and correspondence accurately and promptly.
- Coordinates and manages schedules, appointments, and meetings for department members.
- Ensures that meetings are scheduled efficiently and conflicts are resolved.
- Prepares meeting agendas, attend meetings, and take minutes.
- Distributes meeting materials and follow up on action items.
- Assists in organizing departmental events and functions.
- Orders office supplies, maintain inventory, and ensure a well-organized workspace.
- Assists with photocopying, faxing, and mail distribution.
- Coordinates with IT and facilities teams for office maintenance and technology support.
- Supports department-specific projects, research, and initiatives as needed.
- Collaborates with colleagues on cross-functional projects.
- Strictly follows established environmental, health, safety and quality policies and procedures in order to guarantee employee safety, legislative compliance, delivery of high-quality products/services and a responsible environmental attitude.
- Undertakes accountabilities in the operational excellence process as set out in the schedule of responsibilities.
- Contributes to the processes of continuous improvement for the area assigned.
- Performs any other relevant task as directed by direct superior.
Qualifications:
- An individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- 5+ years of experience in Secretarial/Office Support field preferably in oil & gas sector.
- Academic background includes a minimum of Diploma. Bachelor's degree advantageous.