Service Area Aide
: Job Details :

Position Compensation 2021hr 2462hr plus excellent benefits Pace offers a Total Rewards Package to its employees 401kVacationSick pay14 Paid HolidaysPet InsuranceFSA Flexible Spending Accounts and Dependent CareEmployee Assistance Program EAPAffordable Medical Dental and Vision packages extended to your family as wellSupplemental Insurance PlansOpportunity to promote within just to name a fewGENERAL INFORMATION PACE Pacific Asian Consortium in Employment Early Childhood Education Program provides high quality early childhood education and support services to birth to five aged children and pregnant women of economic disadvantaged families In addition to early childhood education the program also provides health nutrition mental health disabilities and parent empowermentinvolvement services This program is funded and operated under Head Start Early Head Start State Preschool guidelines and regulations PACE Early Childhood Education Program includes Head Start Center Based Program that operates 16 school sites enrolling 570 children ages 3 5 and an Early Head Start Home Based and Center based Program enrolling 270 children ages 0 3 years and pregnant women These services are provided in the metro Los Angeles Santa Monica and South Bay communities Job Purpose Under the direct supervision of the Procurement Manager the Service Area Aide enters information to the various systems and maintains the office files in order and provides support to Education Health Nutrition Family Service areas in both Head Start and Early Head Start program POSITION RESPONSIBILITIES Enters program information into Child Plus database including Education ASQs IDPs goals events for Center Based Home Visits and Parent Conferences Health Requirements Nutrition Attendance for home based and socializationsUpload corresponding attachments to events entered in the Child Plus systemMaintains children central office files and file documents such as physicals dentals & admission paperwork and upload documents to ChildPlusMaintain sufficientrelative accessible formsposters for HSEHSAssists with maintaining office equipment and supplies for HSEHS including inventory of materials for all service areas on site and outside storageAssist in Height and Weight measurements if necessaryPrepare letters and documents for parents that pertain to HSEHSReceive and sort mail and deliveriesAnswer telephone screen and direct callsAssist by routing calls to the appropriate Manager from the public and customersOther duties as assigned within the scope of the positionDelivery of health supplies to the site Maintenance or Office AssistantPrepare first aid bags and health folders before the start date and send the folders and supplies out to the sitesSupports the recruitment process for the agencyAttend LACOE Trainings as assigned and necessary QUALIFICATIONS This position requires a person with administrative skills and can read write and understand English This person should also have basic mathematics skills and the ability to follow written and verbal instructions Must be able to work under pressure and meet schedules Ability to work with diverse populations to handle multiple tasks and projects Availability to work occasionally in the evenings and Saturdays for recruitmentCreativity vision charisma strong presence responsiveness honesty drive and initiative are all traits that will be highly valuedBilingual in Spanish is preferred EXPERIENCE At least three 3 years of paid general clerical experience Proficiency in Microsoft Operating Systems and the following software programs Word Excel Access or another database program Previous experience with ChildPlus Database is preferredAbility to adhere to schedules and work independently with minimal supervisionAbility to demonstrate competencies in standard office practices and procedures including operating modern office equipment EDUCATION High School graduate or GED equivalent Additional years of experience may be substituted for required education LICENSECREDENTIALPERMIT Valid California Drivers License and access to an automobile with proof of auto insuranceMust pass Department of Justice background check prior to start of employment PHYSICAL DEMANDS The working conditions and physical demands of this position will be those that must be met to successfully perform the essential duties of the position Reasonable accommodation may be made to enable individuals with disabilities to perform their essential duties The physical environment the incumbent will work in is typically an office environment with moderate noise levels that would be expected in that type of work environment Representative physical demands of the job include normal vision and hearing standing for extended periods sitting for extended periods kneeling and stooping manipulating objects with hands reaching overhead and occasionally lifting and carrying objects weighing up to 25 poundsTB Test within 1 year prior to employment and every four 4 years thereafter every 4 years for a chest X rayMust pass health screening LIC 503 at time of employment health screening is accepted within one year prior to hire to be renewed every four 4 yearsProvide proof of the following immunizations as required Measles Pertussis Whooping Cough and InfluenzaCOVID vaccination required; must have two dose series of Pfizer or Moderna or a single dose of Johnson & Johnson Those that need a medical or religious exemption must reach out separately