Overview:
The Shipping/Distribution/Receiving Coordinator will work under the general direction of the Shipping Manager and will be responsible for coordinating and distributing necessary. paperwork for pulling, packing, shipping, receiving, assembling orders, and storing products.
This role also includes data entry for processing shipments, dispatching LTL, and managing truck orders for loading and receiving products from Tyler, TX, and vendors. Based on the founding principles of McWane in 1920, it is expected that all team members will know and exhibit the eight principles of The McWane Way: Safety, Environment, Leadership, Accountability, Excellence, Trust, Teamwork, and Communication as well as the values and behaviors supporting these principles.
Responsibilities:
- Prepare, create, and distribute paperwork related to shipping products, including picking lists, packing slips, and Bills of Lading.
- Possess knowledge of various shipping methods, including UPS parcel, LTL, customer pickups, and full truckloads.
- Solve problems and adjust forms and documents as needed due to last-minute load changes. Close attention to detail is required, especially during data entry, to ensure line items are correctly placed in the software system. Use the system to locate, print, sort, and distribute picking lists to product assemblers.
- Prepare packing slips, Bills of Lading, and associated labels once orders are completed. Dispatch incoming trucks and direct truck movement in the yard based on loading times and loader availability.
- Communicate via radio with truck drivers, supervisors, and team members throughout the day to facilitate smooth operations.
- Interact daily with customer service representatives regarding order shipment inquiries, shipment costs, projected ship dates, and backorders. Receive inbound products into the system.
- Based on inventory requirements, create POs for product from outside vendors.
- Review and audit LTL freight bills for accuracy. Contact LTL carriers in cases of lost products or discrepancies to ensure proper credits are issued when required.
- Plan daily truckload shipments to customers, considering load tonnage, customer location, expected delivery dates, number of stops on the route, and any special considerations from customer service.
- Maintain and file shipping and receiving records according to document retention policies.
- Work effectively in a sometimes pressure-filled environment.
- Maintain a clean, safe, and orderly work area. Perform other miscellaneous duties as necessary and required.
- Demonstrate a commitment to safety by wearing personal protective equipment (PPE) when entering and working in the plant.
- Complete other duties as assigned by the Shipping Manager.
Qualifications:
- Must be computer literate and able to multitask.
- Knowledge of Microsoft D365 software is a plus.
- Experience in Shipping & Receiving is a plus.
- Must be able to work with minimal supervision.
- Ability to wear required personal protective equipment (PPE) and consistently follow safety rules and procedures.
- Excellent attendance and punctuality are essential.