Site Secretary / Registrar - Ponca City High School
: Job Details :

Ponca City Public SchoolsJob DescriptionRegistrar - Senior HighDate: July 1, 2016Reports to: Principal, Assistant PrincipalSupervises: N/AQualifications: High School Diploma or Equivalent At Least (1) Year of Office ExperienceJob Goal: Principal's secretary, keeper of grades/transcripts & payroll Provide support to enhance the smooth and efficient operation of the High School Principal and Office.Employment Terms: 12 Months, 8 hours per day 7:30 A.M. - 4:30 P.M., exclusive of a lunch Occasionally, special arrangements may be made with the supervisor if the situation warrants. Supervisor approval is required if the contract day varies. FLSA Classification: NonexemptEvaluation: Annually by Building PrincipalPhysical Demands: This is an overview intended for compliance with the ADA - it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.Regular Requirements: Sit for extended periods; twist at the neck and trunk; bend and reach at, below and above shoulder level, repetitive use of fingers and hands to grasp and/or operate equipment; lift/move up to 15 poundsOccasional Requirements: Walk, reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 25 poundsVisual Requirements: Close, color, peripheral, depth perception, ability to adjust focusHearing/Speaking Requirements: Adequate to exchange informationEssential Duties and Responsibilities:I Daily Jobs

Enter Credit Recovery grades in Historical Grades as they come in.

II Monthly Jobs

Keep Faculty Meeting attendance

III Once a Semester Jobs

Enter PTC grades

Run 9 week grades & semester grades

Print & file transcripts

Honor Rolls - Superintendent's & Principal's

Run Class Rankings by Class

IV Once a Year Jobs

Order Diplomas

Academic Awards

Valedictorian & Salutatorian

Pins & Certificates

Letters & Bars

Staff Evaluations. Make sure we have copies of all staff evaluations - certified & support. Send originals to Human Resource at the BOE.

Staff Recommended for Rehire list.

Graduation Count by Ethnic Code

Prepare Pre-Enrollment and Enrollment Work Line

V Jobs as Needed

Enter data for new or reentering students

Keep copies of certificates & transcripts for all certified staff

Assist Principal as needed

Assist Assistant Principals as needed

Assist with Main Office phones as needed

VI Performs all other tasks as supervisor may assign.