Speaker Event Specialist
: Job Details :

Overview CERAWeek by *** Global the Global annual energy conference in Houston, Texas (www.ceraweek.com) brings together global leaders to advance new ideas, insight and solutions to the biggest challenges facing the future of energy, the environment, and climate. CERAWeek is widely considered to be the most prestigious annual gathering of CEOs and Ministers from global energy and utilities, as well as automotive, manufacturing, policy and financial communities, along with a growing presence of tech. Objective To support speaker management with the coordination of speaker-related tasks and responsibilities for more than 1,200 speakers. The ideal candidate will have exceptional customer service skills, deep professionalism, and the ability to make independent decisions working in a fast-paced environment. Required Skills Close attention to detail and accurate record keeping Ability to organize time and tasks to meet extremely tight deadlines Comfortable working in a demanding environment Strong client-facing communication skills (written and spoken) Proficiency in Microsoft Office (Word, Excel, PowerPoint). Additional software expertise a plus Experience working in a database/registration management system (i.e., Cvent, RainFocus) Comfortable interacting with executives and government officials Ability to handle sensitive data and maintain strict confidentiality Responsibilities include Collecting and entering speaker information into the database management system (DMS) for all internal and external speakers (~1,000 speakers) Preparing and editing invitation letters for leadership team Tracking the speaker invitation process from invited to declined On-boarding confirmed speakers and sending registration information Proofing speaker registration data for accuracy Monitoring speaker daily reports to ensure target milestones are achieved Assisting with speaker transportation and hotel accommodations Ensuring speaker website page is updated daily Responding to speaker email queries Assisting with onsite Green Room protocols Preparing honorarium contracts Processing purchase requests *Travel to Houston, Texas required for conference event