Special Assistant to the Council President
: Job Details :

THIS IS A NON-CIVIL SERVICE POSITION

SPECIAL ASSISTANT TO THE COUNCIL PRESIDENT

Baltimore City Council, President's Office

POSTING DATE: 10/21/2024

SALARY RANGE: $70,338.00 - $112,807.00

BACKGROUND CHECK

Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint screening and must be successfully completed.

PROBATION

All persons, including current City employees, selected for this position must complete a mandatory 6-month probation.

SUMMARY OF POSITION

The Office of the City Council President is seeking a Special Assistant who will be responsible for maintaining the Council President's daily and long-term calendar which includes scheduling appointments, meetings, events, and general demands for his time.

ESSENTIAL FUNCTIONS

(The following examples illustrate the work performed in this position. This list is not inclusive. The position may require related duties not listed, if necessary to accomplish the work of the agency.)

* Reviews and prioritizes all incoming requests for the Council President's appearances, interagency meetings, business, legislative and community meetings.

* Acts as liaison between the Council President and outside interests (i.e., company CEOs/Presidents, citizens, government relations executives, elected officials) to finalize all logistics for events.

* Acts as the interoffice liaison between the outside entity, organization, and agency requesting the Council President's attendance and the office staff assigned to attend the event with the Council President or on his behalf.

* Collaborates with scheduler from the council offices to discuss outside events in which the Council President can support with his attendance.

* Engages with the City to proactively schedule the Council President to attend community meetings/events.

* Collaborates with the Director of Community Affairs to assign staff to either attend with or to represent the Council President at meetings and events.

* Meets weekly with the Council President to discuss his calendar of events and availability for future events/meetings.

* Meets weekly with the Executive Staff to discuss the Council President's calendar and suggested events/meetings.

* Prepares and maintains daily calendar.

* Confirms all daily appointments.

* Collaborates with the Communications and Community Affairs teams to oversee the preparation of event/meeting binders the Council President uses to prepare for events.

* Initiates the preparation of and provide preliminary verbiage for Resolutions.

* Takes and transcribes weekly staff minutes.

* Assists Chief of Staff with scheduling.

* Drafts administrative letters.

* Prepares and arrange for the preparation of meetings/events.

* Proofreads and edits others' letters.

* Acts as backup for Executive Assistant to the Council President

EDUCATION AND EXPERIENCE REQUIREMENTS

Requirements - A Bachelor's degree in Business Administration, Public Administration, Management, or related field from an accredited college or university and 2 years of experience in professional-level administrative, operations, or technical work. Previous work lead experience may be required.

Equivalencies - Equivalent combination of education and experience.

EDUCATION ACCREDITATION: Applicants education must be obtained from an accredited institution. Education credentials obtained out of the US must be evaluated for US equivalency. Evaluation agencies information may be obtained at www.naces.org.

KNOWLEDGE, SKILLS, AND ABILITIES

* Knowledge of the Baltimore City Council, the legislative body of government

* Knowledge of English grammar, spelling, and punctuation.

* Ability to communicate effectively, orally and in writing.

BENEFITS

The City of Baltimore offers a generous and competitive benefits package. You can learn about our benefits here:

Financial Disclosure:

This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law.

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression or any other characteristic protected by federal, state or local laws. Applicants requiring accommodations during the hiring process should contact the Department of Human Resources directly. Requests for accommodations should not be attached to the application.

BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER