Position Type: Secretarial/Clerical/SecretaryDate Posted: 10/2/2024Location: Special EducationJob Summary: The Special Education Secretary serves as secretary to the Director of Special Education. The Special Education Secretary performs responsible financial and office work in the special education office and provides clerical services to the department and other staff members. Qualifications: Minimum Education/Certification:
- High School diploma or GED
- Three years of secretarial experience, preferably in a public education environment.
- Computer skills and knowledge
- Mainframe experience, preferred
- Bookkeeping experience, preferred
Major Responsiblities and Duties: 1. Experience with payroll and budgeting 2. Perform varied clerical tasks in the preparation of correspondence and reports 3. Ability to prioritize and organize multiple tasks 4. Strong interpersonal relationship skills 5. Ability to work under pressure 8. Participate in professional meetings and trainings as required 9. Comply with district policies, as well as state and federal laws and regulations 10. Adhere to the district's safety policies and procedures 11. Maintain confidentiality in the conduct of district business 12. Must be able to perform the essential functions of walking and interacting with students and/or district employees in the specific work site assigned (classroom or office setting) 13. Demonstrate regular and prompt attendance 14. Other duties as assigned 15. Provides clerical assistance to the Directors of Special Education and other department staff as needed. 16. Answers phones, greets visitors, answers questions, and provides scheduling support. 17. Ensures in the supervisor's absence that requests for action and information are handled or referred in a timely manner. 18. Maintains accurate files and records and processing incoming correspondence as instructed. 19. Composes correspondence and contracts as directed; secures appropriate signatures, and tracks documents through the approval process. 20. Assists in budget and grant development, including submission and modification of online federal grants and maintaining accurate records of expenditures and materials purchased. 21. Provides account codes for timecards and absences approved by the Special Education Department (e.g., additional temporary staff, home instructors, job coaches, substitutes, etc.) 22. Purchases supplies and equipment and maintains supply inventory. 23. Maintains and orders protocols and assessment tools. 24. Processes IEP reimbursement for payment. 25. Maintains intranet and internet applications and coordinates all web-based networks within the Special Education Department. 26. Makes conference and travel arrangements for District and building special education staff. 27. Makes arrangements for professional learning and development e.g., contracts, set-up, materials, technology, menu, etc. 28. Assists with preparation of proposals, reports, presentation materials, forms, flyers, statistical summaries, and other documents and communications. SUPERVISORY RESPONSIBILITIES: None EQUIPMENT USED: Copier, personal computer and appropriate software, typewriter, printer, calculator, fax machine and audio-visual equipment Contact: Gina Slover Special Education Director Big Spring ISD 432-###-####