Job Specifics:
- Job Title: Special Events Coordinator
- Work Schedule: Monday-Friday 8:00am-4:30pm, occasional evening hours - 40 hours per week
- Location: Bellin College - Resch Campus - 3201 Eaton Road in Green Bay, WI 54301
Position Summary:The Special Events Coordinator will play a pivotal role in the Advancement Office at Bellin College, responsible for planning, coordinating, and executing a variety of events that foster engagement with alumni, donors, students, and community members. The ideal candidate will be detail-oriented, creative, and passionate about higher education and community building.Key Duties and Responsibilities:
- Leads all event planning and coordination efforts: Design, plan, and execute events, including the annual Golf Outing, alumni gatherings, donor stewardship events, graduation, Toast to the Grad, College Accreditation events and other events that come up.
- Develops and manages event budgets, ensuring cost-effectiveness while maintaining high standards of quality and experience.
- Oversees all logistics for events, including venue selection, catering, lodging, transportation, and technology needs.
- Collaborates with colleagues in the Advancement Office, academic departments, and other campus units to ensure alignment with institutional goals and messaging.
- Collaborates with the Marketing Department on any marketing materials and manage communication strategies to promote events through social media, email, and other channels.
- Leads and maintains all relationships with event vendors and suppliers, ensuring compliance with college policies and standards.
- Serves as the primary point of contact during events, managing staff and volunteers to ensure smooth operations and addressing any issues that arise.
- Conducts post-event wrap up meetings to assess success and areas for improvement.
- Is the expert when it comes to events. Stay informed about industry trends and best practices in event planning to enhance the effectiveness and innovation of events.
- Develops and implements short-term and long-term event strategies to meet financial goals.
- Collaborates with Advancement team to support the donor pipeline (identification, cultivation, solicitation and stewardship).
- Executes the Bellin College strategic plan to grow the donor base.
- Provides extraordinary service to all College alumni, donors, students, and friends, and conduct business in a manner that supports the mission, vision, and values of the College.
- Maintains information on donors in Donor Database.
- Acts as a representative for Bellin College throughout the community.
- Attends scheduled events and activities throughout the college and the community.
- Accountable for meeting established goals and metrics.
- Supports the Advancement team on aligned donor stewardship activities.
- Builds and maintains strong relationships with donors, fostering long-term commitment and support.
- Executes the Bellin College Advancement strategic map to grow donor base and fundraising support.
- Collaborates with the Vice President of Advancement to continue to grow events.
- Utilizes strong oral/written communication with multi-disciplines at all levels.
- Works with departments throughout the College to further the Bellin College mission and achieve fundraising goals.
- Participates in College-wide efforts related to continuous quality improvement.
- Promotes effective and positive working relationships with internal and external customers.
- Maintains professional confidentiality in all matters relating to college functions.
- Assists with a variety of projects as delegated or as appropriate to the position.
- Plans of personal development needs.
- Serves as a member of college committees.
Qualifications:- Education & Licensures: Bachelor's degree in Event Management, Hospitality, Communications, or related field. Knowledgeable about the community and a proven track record of cultivating, soliciting and stewarding gifts.
- Experience: Minimum of three years of experience in event planning, preferably in a higher education or nonprofit setting. Database management and fundraising software experience recommended.
- Knowledge: Knowledge and skills in event planning, fundraising and donor relationships. Knowledge of Microsoft Office and fundraising database systems. Knowledge about the regional community is preferred.
- Abilities and Characteristics:
- Must have strong attention to detail, organizational, written, and verbal communication skills, strong interpersonal skills and customer service ethics including a friendly and helpful attitude.
- Must possess the ability to work collaboratively with Administration, Faculty and Staff.
- Utilization of a participatory leadership style that values total quality improvement.
- Ability to work independently, multi-task, manage several tasks and projects, work well under pressure, meet deadlines, and demonstrate flexibility and initiative to support institutional goals and objectives.
- Must be organized, attentive to accuracy and detail, have ability to maintain accurate records and confidentiality, and proficient with Microsoft Office.
- Compatible with, and supportive of, the College's mission, vision, purpose, and values.
Why Bellin College?Bellin College was founded in 1909 and has a distinguished reputation for providing students with a high-quality education which prepares them for the demands of the rapidly changing healthcare environment. Our mission is dedicated to educating healthcare professionals through innovation, leadership, and service that promotes lifelong learning and excellence. Our knowledgeable graduates are sought after by employers, and they are committed to making a difference for their patients. We are a fully accredited health sciences college with degree programs in:
- Nursing
- Radiology Sciences
- Diagnostic Medical Sonography
- Radiation Therapy
- Surgical Assisting
- Graduate Nursing
- Physical Therapy
Bellin College has small class sizes, a focused curriculum, faculty, and staff committed to student success, state of the art simulation areas, and extensive hands-on lab and clinical practice opportunities that provide a unique learning environment. Our values of Excellence, Integrity, Community and Caring prepares our graduates for academic and professional success. Bellin College is a part of the Bellin Health system.Why Bellin Health?With so many amazing healthcare organizations in this area, why Bellin?Bellin Health offers a proud, local history spanning more than 100 years. Our personalized patient care model is only the beginning of what you will experience as we foster population health transformation and innovation to serve our communities. You can be part of an exciting dynamic place that offers an employee-first culture, work-life balance, and career advancement & growth opportunities. This culture allows our organization to attract elite talent, like yourself!Bellin Health Values: Belonging, Respect, Excellence, Accountability, Teamwork, HumilityAdditional perks include:
- Top-notch benefits: 401(k) with matching, paid time off, competitive health insurance, wellness programs to keep you and your family healthy, tuition reimbursement, and more
- Preventative care focused medical coverage that includes free visits to: Bellin primary care providers, Urgent Care & Fast Care facilities, physical therapy sessions and any labs required during these visits
- Access to online continuing education for professional and career development
- Empowerment to shape your work environment, encouragement to improve processes and create efficiencies, and support when seeking opportunities for growth.
- Culture that encourages self-care and provides you with opportunities to be your best self at work and at home
- Be a member of a passionate workforce, that feels like family and is driven to provide exceptional patient care with a strong focus on community.
Bellin Health is an Equal Opportunity Employer.An annual security report for Bellin College is available at