Special Events Coordinator Producer
: Job Details :

Jerry Rose, Inc. is a third-generation company with divisions in floral and event design and home and garden design. Located in Maplewood, NJ, and Summit, NJ, we are a small, dynamic, talented team dedicated to designing and producing high-end events and installations.

Position Reports to Company Owner

Description: The Special Events Developer/Coordinator is responsible for producing event experiences that inspire clients, win industry awards, and redefine the concept of luxury in the Special Event market. The ideal candidate originates contact with prospective clients and events, orchestrates the event planning process, and works with the design team to bring ideas to successful completion. Experience in design planning and budgeting is an essential skill for this position.

Responsibilities:

• Collaborate with the company owner and existing team to develop and produce high-end special events, weddings, and home installations.
• Establish and maintain a consultative relationship with new, prospective and existing clients.
• Serve as event advisor to key clients.
• Manage all aspects of special events, vendor and venue relationships, freelancer coordination, timelines, and client communications.
• Generate ideas that expand the concept of a luxury event experience. Host regular staff production and planning meetings. Manage the event team and freelancers in creating and producing events.
• Partner with finance to create detailed cost estimates and budgets. Ensure adherence to all project budgetary targets.
• Manage the creative talent pool, working to maintain a network of freelance designers and producers. Ensure creative talent is booked, trained and effectively assigned.
• Partner with designers to create proposals within assigned deadlines, including written copy and design concept elements. Develop customized presentations. Floorplan creation skills are strongly encouraged. Floral design or management experience is a strong plus.
• Oversee the end-to-end execution of events, schedules, staffing needs, and transportation.
• Manage regional events calendar, event photos, and documentation.

Qualifications: 3+ years' experience in event design, sales, and management. Must be detail-oriented and able to forecast material requirements for each event. Creative, highly organized, with great planning skills, and able to multitask. Must be proficient in Microsoft Office suite, with the ability to produce and interpret floor plans. Creative and versed in the design vocabulary. Able to work as part of a team; self-starter and can work independently.

Requirements: The candidate must provide copies of proposals and photographs of past events, budgets, and any other material demonstrating proficiency in the event production process.

Other: This is a full-time position in company offices in Maplewood, NJ. A flexible work schedule, including weekend availability, is required. Peak business periods require extended work days and work weeks.